Property Administrator & Accounts Support at Bayleys Real Estate

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

03 Sep, 26

Salary

0.0

Posted On

05 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Lease Administration, Invoice Processing, Reconciliations, Arrears Management, CRM Database Management, GST Reporting, KPI Tracking, Stakeholder Coordination, Maintenance Coordination, Xero, Re-Leased, Trust Accounting, Microsoft Office, Time Management, Tenant Communication, Compliance Administration

Industry

Real Estate

Description

An exciting opportunity has become available for a highly organised and detail-oriented professional to join our property management team in a varied support role. Working closely with senior team members, you will play a key part in ensuring the smooth day-to-day running of the portfolio through a combination of accounts administration, operational support, and property administration. This role offers excellent variety and would suit someone who enjoys balancing numbers, systems, and stakeholder coordination in a fast-paced environment. About the Role Support the day-to-day administration of a busy property portfolio, including lease administration, critical date tracking, maintenance coordination, and tenant communications Manage accounts administration tasks including invoice processing, reconciliations, disbursements, arrears management, statement preparation, and reporting Maintain property systems, CRM databases, and documentation to ensure information is accurate and up to date Assist with onboarding new managements, contractor coordination, compliance administration, and operational workflows Prepare monthly reporting, KPI tracking, GST reporting, and other administrative support for the wider team Contribute to process improvements and help reduce administrative workload across the business About You Previous experience in administration, accounts, property, or a similar professional services environment Proficient across Microsoft Office and business systems; experience with Xero, Re-Leased, or trust accounting would be advantageous Sound understanding of invoicing, reconciliations, and general accounts administration Strong attention to detail with excellent organisational and time management skills Comfortable managing multiple priorities and working in a fast-paced environment Confident communicator with the ability to build strong relationships with tenants, contractors, and internal stakeholders Proactive, adaptable, and motivated to take ownership of your work while supporting the wider team This is an excellent opportunity to join a collaborative and growing team where you can make a genuine impact while gaining exposure across property, finance, and business operations.

Responsibilities

The role involves managing the day-to-day administration of a property portfolio, including lease tracking and tenant communications. It also encompasses accounts support such as invoice processing, reconciliations, and financial reporting.