Location:
400 Avenue Sainte-Croix, Montréal, Québec, H4N 3L6
The Property Administrator reports to and provides administrative support to the Property Manager working on the retail portfolio. The successful candidate will be responsible for providing direct support by ensuring that key administrative aspects of the portfolio are maintained in a professional, current, and proficient manner.

QUALIFICATIONS:

• Property administration or related office experience.
• Strong accounting background considered an asset.
• Accounts Payable and Accounts Receivable experience is an asset.
• Strong computer skills, specifically with Excel.
• Excellent written and verbal communication skills, with a professional and approachable demeanor; comfortable conducting follow-up phone calls as required.
• Strong analytical and accounting skills with excellent attention to detail.
• A self-starter with the ability to work independently.
• Positive attitude
• Bilingual French & English

• Administer tenant accounts receivable including the processing of monthly rent cheques and EFT/PAD payments, and monitoring/collection of arrears.
• Process monthly re-occurring billing
• Code, process and enter incoming invoices via accounting software (Nexus).
• Assist with preparation of Property Budgets
• Assist with distribution of annual budget reconciliation and RANs, manual invoices.
• Prepare statements of account as needed.
• Maintain an up to date tenant contact list for all properties.
• Maintain an up to date Contractor List for all properties and set up new vendors and ensure compliance standards are met
• Maintain Utility Registers and assist PMs with tracking utility payments
• Prepare monthly accruals
• Provide assistance on special projects, including preparation of various consolidated reports and annual budgets.
• Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence.
• Review tenant and head lease abstracts and ensure accuracy of rent rolls. To include the simulation and review of monthly rent roll to assist Property Manager.
• Process tenant service requests and dispatch contractors as advised by Property Manager and/or as required.
• Responsible for the timely collection, tracking, and follow-up of tenant sales reports.
• Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, scheduling appointments, etc.