Join our dynamic team as an Office Administrator and be the heartbeat of our daily operations! In this vital role, you'll coordinate administrative tasks, streamline office processes, and ensure a productive, organized environment. Your energy and organizational skills will help keep everything running smoothly, enabling our team to focus on delivering excellence. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture.

Duties

• Manage front desk responsibilities, including greeting visitors and handling phone inquiries with professional etiquette
• Organize and maintain office files, records, and correspondence for easy access and retrieval
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks as needed
• Schedule appointments, meetings, and coordinate calendars to optimize team productivity
• Assist with invoicing, billing, and expense tracking through QuickBooks or similar accounting tools
• Support inventory management and supply ordering to ensure the office is well-equipped at all times
• Handle clerical duties such as photocopying, scanning, mailing, and preparing reports or presentations

Experience

• Proven office experience demonstrating strong organizational and administrative skills
• Proficiency in computer skills including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and QuickBooks
• Excellent phone etiquette with the ability to communicate clearly and professionally in all interactions
• Strong typing skills for efficient data entry and document preparation
• Prior clerical or administrative experience preferred but not required; training provided for the right candidate
• Demonstrated ability to manage multiple tasks simultaneously with attention to detail and accuracy
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