ABOUT US

A Croydon-based property investment and management company specialising in residential blocks, commercial buildings, and development sites across Greater London. We deliver strong capital growth and rental yields through strategic acquisitions and expert management.

POSITION SUMMARY

We are seeking a reliable, detail-oriented Administrator / Executive Assistant to provide high-level administrative support to two Directors and ensure the smooth running of day-to-day office operations. This is a hands-on role within a small, family-run business, where flexibility, initiative, and absolute discretion are essential.
You’ll be supporting all areas of the business, including property management, sales, lettings, and investments. The ideal candidate will be confident, well-organised, and must be familiar working independently while handling confidential matters with professionalism and care. As the first point of contact for both internal and external queries, you’ll play a vital role in managing schedules, communications, and providing trusted support to the Directors.

SKILLS & EXPERIENCE

· Proven experience in an Executive Assistant, PA, or senior administrative role
· Strong organisational skills with the ability to prioritise and manage multiple tasks
· Excellent written and verbal communication skills
· Confident using MS Office (Word, Excel, Outlook, PowerPoint); knowledge of property or CRM software is an advantage
· Professional and proactive approach to work, with a high level of discretion and integrity
· Previous experience in the property sector is desirable but not essential

QUALIFICATIONS

· A-Levels, diploma, or equivalent required
· A degree in business administration or a related field is an advantage
· Understanding of UK property operations or compliance is helpful

· Provide daily administrative and executive support to Directors, including diary management, meeting scheduling, and minute-taking
· Act as a professional first point of contact for clients, partners, and suppliers via phone, email, and in-person
· Organise and maintain office systems, records, and documents (both physical and digital)
· Prepare correspondence, presentations, reports, and documentation as required
· Assist with drafting, editing, and filing documents for sales, lettings, and property management
· Coordinate internal communications and follow up on tasks or deadlines on behalf of Directors
· Support with the onboarding of new employees and maintain up-to-date HR documentation

· Monitor office supplies and liaise with vendors to ensure operational needs are met

• Monitor and reconcile rent payments, deposits, and invoices.
• Maintain accurate records for audit, regulatory, and reporting purposes.

· Ensure compliance with GDPR, client money protection schemes, and internal data handling protocols