JOB DESCRIPTION

Kipling is currently looking for a Property Administrator to oversee a residential real estate portfolio located in Burlington. This is an on-site, full-time and permanent position.
To represent the brand of the building as the front-line employee providing exceptional service to all residents and applicants. The successful candidate must have a service-oriented approach, excellent communication skills, be willing to work flexible hours including month-end requirements and be confident and comfortable as the building’s liaison with the residents and the community.

Building Operations
· Develop key relationships with client representatives and stakeholders and manage all communications;
· Maintain close working relationships with tenants and oversee resolution of any tenant issues;
· Perform regular inspections of the property to ensure that high standards of cleanliness, maintenance and security are maintained and initiate corrective actions as needed;
· Oversee rectification of day to day property management issues;
· Procure all third party agreements, observing budget restrictions and procurement guidelines, and tender/re-tender where and when required; client in compliance with all governmental regulations;
· Coordinate and develop operating manuals for the property – eg. emergency preparedness;
· Attend regular meetings with clients, stakeholders and tenants;
· Manage all administration duties at the property including any administrative staff;
· Ensure compliance with any and all applicable government regulations;
· Develop risk management programming for the property;
· Manage and oversee emergency situations;
· All other duties as required
Financial Duties: Reporting & Budgeting
· Coordinate and manage monthly/quarterly reporting and annual operating and capital budget process as per the client requirements;
· Oversee accounting deliverables including processing of payables, invoicing, accounts receivable, utilities management, and all related reporting on a timely basis;
· Manage all aspects of budgetary expenditures during the year;
· Preparation of variance analysis on a monthly and ad hoc basis as required;
· Ensuring proper work order and invoice approval procedures are maintained;
· Review and approve purchase orders and invoices for work performed at the property;
· Review and monitor tenant invoices, accounts receivable and correspondence;
· Liaise with accounting team to ensure accuracy and timely delivery of all client reports.