Property Administrator at Lincoln Property Company

Pasadena, California, United States -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

32.0

Posted On

03 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Property Administration, On-site Management Coordination, Cost Controls Implementation, Tenant Relations, Client Relations, Invoice Record Maintenance, Vendor Management, Accounts Payable, Accounts Receivable, Purchase Order Tracking, Special Event Coordination, Office Supply Inventory, Contract Compliance Monitoring, Service Agreement Administration, Record Keeping Systems, Delinquency Reporting

Industry

Real Estate

Description

We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts. Responsibilities: Answer management phones and assist with Tenant needs Respond to inquiries by providing routine information and or taking and delivering messages. Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports. Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. Maintain inventory of office supplies and property staff directory. Monitor outside vendors for compliance of contracts and certificate of insurance Assist with preparing and administering service agreements Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents Responsible for accounts payable, accounts receivable and reporting. Organize and code invoices in Workspace Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment Applying tenant rents and open credits Compiling and reviewing Tenant Billings and other misc. charges Provide management team with aged delinquency reports and send late letters Desired Competency, Experience and Skills: Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred Minimum of 2 years previous commercial property management experience Experience with MRI, Workspace and Yardi software Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases. Possess professional demeanor and excellent interpersonal skills. Have access to reliable transportation and maintain a valid driver's license. Computer literate and proficient on MS Word, Excel, PowerPoint, Excellent communication skills, both verbal and written Ability to work independently This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $27—$32 USD About Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Responsibilities

The Property Administrator will assist in directing on-site management activities, implementing procedures, controlling costs, and maintaining strong tenant and owner relations. Key duties include managing phone inquiries, handling purchase orders, coordinating special events, maintaining records, and overseeing accounts payable and receivable functions.