Property Administrator & Operations Manager at CaribbeanCatalyst

, , Barbados -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

0.0

Posted On

13 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Control, Contract Management, Vendor Management, Invoice Tracking, File Management, Record Keeping, Owner Communication, Board Communication, Staff Oversight, Operational Coordination, Trade Coordination, Contractor Oversight, Interpersonal Skills, Customer Service, Policy Application, Governance Execution

Industry

Human Resources Services

Description

CAREER OPPORTUNITY Contract - Property Administrator & Operations Manager Sandy Cove is a 15-unit residential condominium located in St. James, Barbados. The property consists of two residential towers with shared common areas, including elevators, hallways, a gym, sauna, pool area and the building housing its mechanical systems. Sandy Cove is governed by a Proprietors Unit Plan (PUP) Board and operates with a small on-site team and external service providers. The Role The Property Administrator & Operations Manager will provide administrative leadership, operational coordination and governance execution for the condominiums. He/She will be responsible for: Administrative Control & Documentation · Contract and vendor agreement management. · Invoice tracking and payment coordination. · File management and record keeping. · Incident reporting and documentation. · Maintenance of organized, auditable records. Owner & Board Communication · Professional timely written communication with owners and Board members. · Escalation of issues in a factual, solution-oriented manner. Staff Oversight & Administration · Enforcement of attendance and scheduling procedures. · Administration of sick leave and time-off policies. · Performance tracking and documentation. Operational Coordination · Close collaboration with the Maintenance & Operations Lead. · Oversight of escalation and dispatch during operational issues or emergencies. Trade & Contractor Coordination · Building and maintaining professional relationships with service providers. · Coordination and oversight of contractor maintenance and repair works. · Acting as liaison between contractors, Operations Lead, and the Board. The Candidate · A Bachelor’s degree in Business Administration, Property Management, or a related field. · A minimum 3–5 years of experience in property administration, operations management, or condominium/real estate management. · Experience coordinating vendors, contractors, and service providers. · Prior exposure to governance or Board reporting environments would be an asset. · Practical understanding of residential building systems. · Ability to assess contractor explanations and proposed solutions. · Strong interpersonal and customer service skills to relate to various stakeholders. · A composed, professional approach in daily operations. · A consistent and fair application of policies. · Valid driver’s license. · Interested candidates should demonstrate in their CV how their experience is a good match for the role as described. Applications should be submitted by Friday, February 27, 2026 to https://caribbeancatalyst.hire.trakstar.com/jobs/fk0z3z4?source=

Responsibilities

The Property Administrator & Operations Manager will provide administrative leadership, operational coordination, and governance execution for the condominiums, overseeing administrative control, owner/board communication, and staff administration. Key duties include managing contracts, coordinating vendors, overseeing maintenance escalations, and ensuring professional communication with all stakeholders.