Property Administrator at Worthe Real Estate Group

Burbank, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Oct, 26

Salary

50000.0

Posted On

07 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Lease Administration, Microsoft Word, Microsoft Excel, Administrative Support, Invoice Processing, Contract Administration, Report Generation, Budget Preparation, Tenant Relations, Bid Proposal Coordination, Office Management

Industry

Real Estate

Description

Worthe Real Estate Group is a prominent real estate development, management and investment firm that owns and manages Class A office buildings throughout Los Angeles. We are looking for a Property Administrator with strong communication skills and an interest in commercial real estate to join the building management team and interact with high profile tenants at one of our beautiful properties in Burbank, CA. Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence Schedule and coordinate meetings/special events as requested Assist in lease administration activities including tenant contacts and insurance information; generate reports Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with company’s policies and procedures Prepare and code invoices for property manager’s approval Ensure office is stocked with office supplies and other required items to maintain the office Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software Track and file contracts and insurance certificates; maintain follow-up system for expiration Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders Maintain the property purchase order system Maintain lease and contract files, as well as other files located within the property management office Promote and foster positive relationships with tenants and owners and track service calls as required Assist with monthly and quarterly management reports as well as annual budget preparation Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval Four-year college degree Minimum of one year previous administrative experience Strong literacy in Microsoft Word and Excel Paid Time Off & Paid Holidays, with an additional PTO day for Wellness and Birthday Medical, Dental & Vision insurance $50,000 Life and AD&D insurance Voluntary Life, AD&D, Critical Illness, Accident, and Pet Insurance FSA 401K with generous match

Responsibilities

Provide comprehensive administrative support for a commercial real estate property, including lease administration and invoice processing. Manage tenant relations, maintain property files, and coordinate maintenance work orders and service contracts.