Property and Office Administrator

at  Connium Management Inc

ABOUT OUR COMPANY

Connium has operated in the property management business for over 30 years in Ontario. Connium has been successful in managing a full range of commercial retail and residential properties including condominium industrial and commercial complexes, high-rises, condominium townhouses and rental apartments in Ontario and the Greater Toronto Area. Over time, Connium has expanded its presence with a proven track record of managing 300+ properties and $5 billion assets.
All of our Property Managers are licensed, and some of them are Registered Condominium Manager (RCM) or in the process of obtaining it. Connium provides a one-stop service from physical management, financial management and administrative management. While the COVID-19 pandemic has provided its challenges to many, it has created opportunities for us to build a stronger relationship with our customers and encouraged us to promote healthier communities and lifestyles for our customers.
Connium is currently looking for highly motivated, proactive and innovative individual with passion in the property management/accounting industry. Connium is committed to providing appropriate opportunities for individuals to start and build their career.

QUALIFICATIONS:

· Limited License from CMRAO is an asset
· Strong understanding of Condominium Act is an asset
· Prior experience in a property management environment is an asset
· Administrative duties and customer service experience is a must
· Strong organizational skills including prioritizing, time management, and ability to meet deadlines
· Communicate effectively and professionally, both oral and written with owners, tenants and team members
· Manage and prioritize multiple tasks
· Detail oriented, analytical, good problem-solving skills
· Proficient with standard corporate productivity tools (MS Office suites including Words, Excel and Outlook)
· A willingness to learn and problem solve
· Prefer to speak Cantonese or Mandarin
Job Type: Full-time
Pay: $43,000.00-$45,000.00 per year

Benefits:

• Dental care
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Markham, ON L3R 9V1: reliably commute or plan to relocate before starting work (required)

Experience:

• Sales: 1 year (preferred)
• property management: 1 year (required)
• administrative: 2 years (required)

Work Location: In perso

• Assist the Property Manager with meeting preparation – make copies of packages, ensure the assigned meeting room and/or virtual meeting invite is properly prepared
• Assist in maintaining contract listings – review annually at budget time and update as may be required
• Assist in obtaining quotes for new contracts under the Property Manager’s supervision
• Assist in creating newsletters and notices under the Property Manager’s supervision
• Manage calls/emails from the client/tenants, Condo Owners based on a Property Manager and/ or General Manager’s Direction
• Obtain new owner/occupant/tenant information upon move in and where appropriate, advise/update information with security
• Keep stock of office supplies and place orders when necessary
• Creating office forms
• Overseeing the maintenance of office facilities, and equipment
• Ensure a high level of service to all Board of Directors, owners & tenants under the Property Manager’s supervision
• Coordinate the execution of Corporation events including Annual General Meeting (AGM), Special Meetings, Budget Information Sessions and Owner’s Meeting
• Performing other relevant duties when needed