Property Assistant- Real Estate at Hendricks Commercial Properties/Geronimo Hospitality Group

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

0.0

Posted On

16 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

System Administration, Documentation Control, Vendor Compliance, Fleet Coordination, Project Tracking, Yardi, Microsoft Office, Budget Planning, Invoice Routing, Access Control Coordination

Industry

Real Estate

Description

Description JOIN A TEAM THAT VALUES PEOPLE At Hendricks Commercial Properties, we value people who value people. We believe in creating environments where communities thrive, and we encourage our team to embrace the freedom to do amazing things. We didn’t come this far to only come this far—join us in making a real impact. OUR COMMITMENT TO YOU We offer more than just a job. Our benefits include flexible work hours, a free Beloit Club membership for employees at our Beloit headquarters, Employee Discounts, Paid Time Off, Training & Development Opportunities, 401K Match, Medical Benefits, 24/7 Online Care, and Pet Insurance. You’ll also enjoy working in a beautifully designed office, situated in a dynamic downtown area with access to great amenities that enhance your day-to-day experience. At Hendricks, you’ll have the opportunity to teach what you know and learn what you don’t—and community matters here. BE THE CEO OF YOUR JOB The Property Assistant position is responsible for supporting regional operational infrastructure across Real Estate Operations. This role ensures accurate system administration, documentation control, vendor compliance tracking, fleet coordination, and project tracking within an assigned region. Your ability to own your work and drive success will make a direct impact on the communities we serve. YOUR KEY RESPONSIBILITIES Administrator for regional work order and purchase order systems Oversees regional invoice routing and documentation accuracy withing established workflows Maintains contractor insurance documentation and vendor compliance record Organized and submits required inspections, warranties, and compliance documentation into designated systems Manages regional master files including purchase orders, completed capital projects, and maintenance documentation Maintains regional project tracking logs and generates reminders for time-sensitive initiatives Oversees leased fleet coordination including tracking, invoicing organization, fuel documentation, and reporting support Supports regional budget planning by organizing fleet and operational data as requested by leadership Completes day-to-day tracking of paperwork and data entry. Manages door and access control coordination for tenants and employees within assigned region Oversees security camera system coordination within assigned region Reviews and monitors system data integrity within Yardi and related operational platforms Assists in preparation of regional operational reporting packages as requested Coordinates cross-functional meetings, documentation, and follow-up tracking for regional initiatives Supports both Facilities Directors and Real Estate Managers with regional administrative projects Completes day-to-day tracking of paperwork and data entry Assists with miscellaneous regional projects as assigned All other duties as assigned COMPENSATION This position offers a competitive starting salary, with opportunities for growth based on performance and tenure. Hard work matters, and we reward it. HCP24 Requirements QUALIFICATIONS REQUIRED Education High school diploma or equivalent Experience and/or Training Strong organizational and administrative experience Experience coordination documentation, compliance, or system administration Strong written and Ability to manage multiple priorities independently Strong commitment to a team-oriented approach. Strong personal skills to interact with tenants, vendors, contractors, and HCP Management Technology/Equipment Proficiency in Microsoft Office including Word, Excel, and Outlook. PREFERRED QUALIFICATIONS Education Degree from a two or four-year college or university. Experience and/or Training with Yardi software MANDATORY REQUIREMENT U.S. Work Authorization (required). CHALLENGE ACCEPTED? At Hendricks Commercial Properties, we don’t just keep our word, we make an impact. If you’re ready to be the CEO of your job, embrace the freedom to do amazing things, and take your career to the next level, we’d love to have you on our team.

Responsibilities

The Property Assistant supports regional operational infrastructure by managing work orders, purchase orders, and vendor compliance. They are also responsible for fleet coordination, project tracking, and maintaining data integrity within operational platforms like Yardi.