Property Coordinator at 4Sight Search Solutions Inc.

, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

50000.0

Posted On

01 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Organization, Administrative Tasks, Board Packages Compilation, Meeting Minutes Taking, Documentation Management, Calendar Management, Maintenance Coordination, Newsletter Creation, Microsoft Office, Attention To Detail, Confidentiality, Bookkeeping, Accounting, Driving

Industry

Human Resources Services

Description

We are looking for a proficient, customer driven, and organized Property Coordinator / Junior Property Manager to join the CIE Property Management & Consulting team! CIE provides condominium property management and consulting services with a wide range of clients across the Great Toronto Area. They are a technology-forward company with an intense focus on organizational efficiency, proactive customer service and concierge-level services. This role will be coordinating the administrative and physical needs of a busy portfolio of properties. You must have the flexibility to work out of the Milton head office and/or remotely, but also travel within Halton and some surrounding areas on occasion for Annual General Meetings (up to 12 per year) and Board meetings (occasionally). The ideal candidate will have a personal interest in the Property Management industry with the potential for career progression. Salary: $45,000 - $50,000 per year Hours of Work: 9:00am - 5:00pm, Monday to Friday (40 hours a week) Evenings and weekends on occasion will be required on occasion. Responsibilities: Provide superior customer and owner correspondence, in person, as well as by email or mail. Complete daily, weekly, monthly and yearly administrative tasks in a timely manner. Compiling and creating Board Packages with a high attention to detail and deadlines. Attending and/or taking minutes at Board meetings and Annual General Meetings, both in person and virtually. Create, organize, edit and maintain property and related documentation. Maintain effective organization through both electric filing and paper copies (as applicable). Managing meeting schedules and calendar, while tracking ongoing projects. Coordinate owner and manager requests, supply needs and maintenance schedules. Creation of posters and newsletters, as well as other information material as needed. Some on-call duties on evenings or weekends may be required from time to time. Other duties as required. Requirements Must have at least 2 years of experience in administration. Condo property experience is an asset, but not required. Experience with Microsoft Office products is required. Attention to detail, organizational abilities, and customer service excellence are essential. Bookkeeping and accounting skills are an asset. Professionalism and respect for confidentiality are critical. Must have a valid driver's license and a reliable vehicle. Benefits Being part of an award-winning property management company. Growing, progressive, fun and collaborative work culture. Personal development with strong leadership. Flexible work location. Educational allowance. Full benefits package (extended health care, dental, vision and life). If you have 2+ years of experience in an Administrative role with excellent organizational skills, high accuracy and top customer service skills, CLICK APPLY below to learn more! We thank all who apply for this position. We commit to "communicate quickly, communicate often, and communicate well". All applicants will be contacted within 5 business days. #IND1

Responsibilities

This role involves coordinating the administrative and physical needs of a busy property portfolio, including providing superior customer correspondence and completing daily, weekly, monthly, and yearly administrative tasks promptly. Key duties also include compiling Board Packages, attending meetings to take minutes, and managing various documentation and scheduling needs.