Overview
We are seeking a motivated and detail-oriented Property Coordinator to join our team in Dubai. The ideal candidate will play a crucial role in supporting our real estate operations, ensuring seamless coordination and communication between various stakeholders, and contributing to the overall success of the company.
Role Description:
This is a full-time on-site role for a Property Coordinator. The Property Coordinator will be responsible for day-to-day property coordination and administrative assistance for the sales team.

Key Responsibilities

• Oversee and manage the CRM system (PFExpert) for Property Finder Credits, Listings, and Agents’ Verification.
• Responsible for daily and monthly updates, working closely with the Portal Account Manager.
• Approve and update property listings in the CRM system.
• Create new listings, updating information as per agents’ requests in CRMs (PF Expert and Bayut Profolio).
• Manage Property Finder Credits and other property portals.
• Set listings for Featured & Premium on Property Finder and Hot & Signature on Bayut and Refresh & Feature on Dubizzle.
• Check listing quality scores and update details/requirements to ensure all listings meet the qualified score.
• Obtain listings’ permits through Trakheesi and apply brokers’ RERA cards.
• Create forms in the Dubai REST app (Contract A, Contract B, and F) and other relevant manual forms (Form I NDA, LOI, etc.).
• Ensure compliance with Trakheesi system requirements for listings.
• Gather and relay necessary information to the respective agents.
• Facilitate communication between sellers and buyers throughout the sales process to ensure a smooth transaction.
• Collect essential documents and collaborate with Trustee office personnel for seamless transfer processes.
• Compile all documents from agents for completed rental and sale transactions, organizing them within a designated file.

Qualifications
Excellent communication and customer service skills
Experience in property transactions and administration
Strong administrative assistance skills
Proficiency in Microsoft Office Suite
Ability to prioritize and manage multiple tasks efficiently
Knowledge of Dubai’s real estate market and regulations
This is an exciting opportunity for a detail-oriented and proactive professional looking to grow in a dynamic real estate environment. If you have the skills and experience to contribute to our team, we’d love to hear from you!
Job Type: Full-time

Experience:

• Dubai Real Estate: 1 year (Preferred)

• Oversee and manage the CRM system (PFExpert) for Property Finder Credits, Listings, and Agents’ Verification.
• Responsible for daily and monthly updates, working closely with the Portal Account Manager.
• Approve and update property listings in the CRM system.
• Create new listings, updating information as per agents’ requests in CRMs (PF Expert and Bayut Profolio).
• Manage Property Finder Credits and other property portals.
• Set listings for Featured & Premium on Property Finder and Hot & Signature on Bayut and Refresh & Feature on Dubizzle.
• Check listing quality scores and update details/requirements to ensure all listings meet the qualified score.
• Obtain listings’ permits through Trakheesi and apply brokers’ RERA cards.
• Create forms in the Dubai REST app (Contract A, Contract B, and F) and other relevant manual forms (Form I NDA, LOI, etc.).
• Ensure compliance with Trakheesi system requirements for listings.
• Gather and relay necessary information to the respective agents.
• Facilitate communication between sellers and buyers throughout the sales process to ensure a smooth transaction.
• Collect essential documents and collaborate with Trustee office personnel for seamless transfer processes.
• Compile all documents from agents for completed rental and sale transactions, organizing them within a designated file