Property Management Assistant at Waypoint Real Estate

Fort Collins, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Apr, 26

Salary

0.0

Posted On

20 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Property Management, Tenant Relations, Database Management, Organization, Process Management, Microsoft Office, Communication, Teamwork, Integrity, Respect, Positive Energy, Facilities Maintenance, Vendor Management, Data Entry, Client Communication, Task Management

Industry

Leasing Non-residential Real Estate

Description

WHY WE DO IT To create meaningful impact for our team, our families, and our community WHO WE WANT We are seeking a Property Management Assistant to join our talented commercial real estate management team. We will pursue an ambitious, organized, and professional individual who is eager to learn and contribute to our team. We will pursue someone who is team-oriented, operates with integrity, and treats others with respect. We will pursue those with high positive energy, and a person with whom we would enjoy spending time off the clock. WHAT YOU'LL DO You will work closely with Property Managers and Accountants to manage tenant requests, coordinate property coverage, ensure compliance standards are met, and maintain property records. In addition, you will work closely with Facilities Maintenance staff and third-party vendors to ensure basic property needs are met. YOUR RESPONSIBILITIES INCLUDE Tenant Relations Tenant Move-Ins and Move Outs Field Maintenance work order requests via phone/email, and enter into a property management software, tracking through completion, and submitting for billing Obtaining and filing insurance paperwork for Tenants Facilities Drafting and maintaining current vendor contracts as directed by Property Managers Monitoring HVAC and building system contracts o Key system management Sub-metering and billing coordination with Accounting team Obtaining and filing insurance paperwork for vendors Database Management, Organization, and Process Management Data entry as needed Creating and managing after-hours manual for properties Maintain updated electronic records in Property Management database for all properties, to include purchase orders, invoices, tenant work orders, and other relevant files Back-up on company phone line when receptionist unavailable Property Management Support Assist property managers with inspections as needed Assist property managers in meetings, task management, and client communication, as needed Various errands as required MINIMUM REQUIREMENTS 2 years of administrative or professional office experience High school diploma/GED Proficiency in Microsoft Office suite, particularly Microsoft Outlook, Word, and Excel Salary Commensurate with experience. This is a full-time position, with a competitive benefits package and growth opportunity.

Responsibilities

The Property Management Assistant will manage tenant requests, coordinate property coverage, and maintain property records. They will also assist Property Managers and Facilities Maintenance staff to ensure basic property needs are met.