Property Management Coordinator at Imagine the Possibilities Inc

Maquoketa, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

22.63

Posted On

16 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HUD Program Compliance, Lease Management, Income Eligibility Verification, Safety Program Coordination, Operational Coordination, Reporting, Communication, Detail-Oriented, Risk Management, Property Maintenance Coordination

Industry

Individual and Family Services

Description

Description **Please read the ENTIRE job posting before applying** This role supports agency property management, safety functions, and HUD program compliance across Imagine the Possibilities, Inc. Rather than viewing property management as only buildings and paperwork, this position helps ensure that individuals served, staff, and community members are supported in safe, compliant, and well-maintained environments that reflect our mission and values. The Property Management Coordinator works closely with the Director of Risk and Safety to support housing compliance, lease management, safety initiatives, and HUD contract requirements. This role is essential in helping ensure our programs operate smoothly, safely, and in alignment with federal, state, and agency expectations. If you are detail-oriented, enjoy compliance-based work, and want to support meaningful services through strong operational systems, we want you to join our team. What Winning Looks Like: While it’s not a competition, we do recognize that each role plays a key part in the overall success of our mission. In this role, you’ll be responsible for: HUD Program Compliance & Administration: Verify income eligibility, prepare certification and recertification documentation, ensure lease agreements are completed at entry, complete Housing Assistance Payment (HAP) reports, and coordinate unit readiness and inspections to maintain compliance with HUD requirements. Property Management Support: Assist the Director of Risk and Safety with property management functions, including tracking and managing agency leases, coordinating with internal departments to ensure maintenance needs are addressed, and supporting property-related processes as assigned. Safety Program Support: Assist with coordination and implementation of agency safety program initiatives as directed, helping ensure compliance with safety standards and agency expectations across service locations. Maintenance & Operational Coordination: Work collaboratively with the Maintenance Department to ensure units and service locations are properly prepared, inspected, and maintained in alignment with program and occupancy requirements. Reporting, Communication & Special Projects: Prepare and distribute reports as needed, participate in special projects, and communicate effectively with leadership regarding concerns, recommendations, and operational improvements. Compliance, Training & Professional Responsibility: Follow all agency policies and procedures, including Compliance and Integrity and Safety programs; complete required trainings on time; maintain flexibility in scheduling based on agency needs; and perform other duties as assigned. Know We’re For You: We know finding the right opportunity can be tricky – that’s why Imagine is focused on making sure your time is well spent. We take pride in the benefits we offer our employees. As a Property Management Coordinator, you’ll have access to a variety of benefits that are sure to sweeten the deal. You’ll have access to: Competitive Wages: The base pay is $22.63/hour. With education and experience, you could start out making more than that. Scheduling: This role follows a standard Monday through Friday schedule, 8am to 4:30pm, and does not require weekend or holiday coverage. Training: This is an entry-level position, and we provide comprehensive training to ensure every employee feels confident and supported as they get started. Generous Paid Time Off (PTO): We all deserve a break now and then – don’t feel bad about taking time for you. 401k Retirement Plan: Secure your future with a cushioned fund that will allow you to live your best life. Comprehensive Insurance Plans: Whether its medical, dental, vision, or life insurance – we’ve got you covered. Pre-Paid Legal Services: Be prepared for the things you just can’t be prepared for on your own. Discounted Costco or Sam’s Club Memberships: What can we say? We know a great deal when we see one. Advancement Opportunities: We believe in your future, which is why we have a specifically designed leadership development opportunity purposed to launch your career. Employee Assistance Program: We’re there for you through all life’s ups and downs. Requirements Functional Experiences, Skills, & Requirements: The ideal candidate will possess the following qualifications and professional experiences: Mission-oriented: We’re on a mission to empower people to reach individual achievement across the spectrum of life. We know you are, too. An Attitude of Learning: The truth is, the field of caregiving is always changing and requires adaptability. We need people on our team who are always ready to learn new ways of doing things, helping people, and changing lives. Ability to Communicate Well: We’re looking for people with strong communication abilities so we can rely on you to communicate effectively to the rest of the team and the people we serve. Confidence: We’re looking for people who know how to balance being bold and being humble. We’re looking for team members who are self-aware enough to know when to stand up as an advocate for others and when it’s time to follow the leader. Age Requirement: This position requires a minimum age requirement of 18 years of age. Driver’s License: You’ll be responsible for transportation at times, so we need to trust your ability to be safe behind the wheel. Educational Requirement: This position requires a minimum education requirement of a High School Diploma/GED equivalent. Certification: HUD Certification or willing to obtain. **Work Authorization: Candidates must be able to work in the U.S. without sponsorship** Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. May require lifting at times, up to 35 pounds. Lifting more than 35 pounds requires the use of a two-person lift, mechanical lift, or assistive equipment. May require prolonged sitting and working at a computer for up to eight (8) hours. May require frequent bending, stooping, and stretching. May require prolonged standing for up to eight (8) hours. May require the ability to ascend and descend steps or stairs throughout the workday. Must wear hearing and eye protection in required areas. Must have ability to: See objects/persons at a distance. Perform close visual work (e.g., reading typed or handwritten material). Hear conversations in both quiet and noisy environments. Localize sound direction and distinguish among various auditory signals (e.g., bells, buzzers, beeps, horns). Must be able to communicate effectively through speech. Must have ability to drive and transport for service provision as needed. Must remain awake and alert during working hours, where applicable. Please note this job description is not designed to cover or contain an all-inclusive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Further, this job description does not imply a contract between employees and Imagine the Possibilities, Inc. Imagine the Possibilities is an equal opportunity employer. All candidates will be considered without regard to race, color, gender, sexual orientation, national origin, disability status, or any other protected status.

Responsibilities

The Property Management Coordinator manages HUD program compliance, lease administration, and safety initiatives to ensure safe and compliant environments. This role coordinates with the Maintenance Department and Director of Risk and Safety to maintain agency properties and operational standards.