Property Management Software Support Specialist at Coastal Ridge

Cincinnati, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

13 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Entrata, AppFolio, RealPage, OneSite, AIRM, Technical Support, Remote Support, Troubleshooting, User Access Management, System Configuration, Reporting, Help Desk Ticketing, Process Documentation, Software Implementation, Customer Service, Problem Solving

Industry

Description

What You’ll Do: The Property Management Software Systems Specialist provides first-level support to Coastal Ridge’s team members, software, and systems throughout the organization. Utilizing remote support techniques and strong property management software expertise, this role will have a heavy focus on Entrata, while also troubleshooting AppFolio and RealPage (OneSite, AIRM) products and assisting with other technology and program-related needs across the organization. This position plays a critical role in ensuring smooth daily operations for site-level and corporate users by supporting workflows, system access, integrations, and troubleshooting across multiple platforms, with a strong focus on Entrata processes and best practices. Where You’ll Work: Located in downtown Columbus, Ohio, our corporate offices overlook the Columbus Commons which plays host to over 200 events throughout the year. Enjoy the building’s fitness center and rooftop terrace with adjoining clubroom, and walk to some of the city’s best restaurants and downtown amenities. What You’ll Own: * Provide technical phone and remote support for internal end users on hardware and software issues, with primary responsibility for Entrata system support, including workflows, configurations, reporting, and user access. Provide support for Entrata and RealPage products such as Entrata Core, OneSite, and AIRM. Provide support for AppFolio products on an as-needed basis. * Manage and maintain user access, permissions, and role-based security across Entrata, AppFolio, and RealPage platforms. * Troubleshoot operational and accounting-related system issues for both site-level and corporate teams. * Field, document, and manage Help Desk tickets; accurately log issues, research root causes, and escalate when necessary. * Identify trends and recurring issues in tickets and recommend training opportunities or system improvements to reduce overall ticket volume, particularly within Entrata workflows. * Maintain and document system procedures, workflows, and best practices, with emphasis on Entrata standardization. * Assist in developing and updating policies and procedures to improve departmental and company-wide efficiency. * Support and participate in company-wide software implementations, transitions, integrations, and optimization projects. * Other duties and projects as directed and assigned. What You’ll Bring: * High school diploma or equivalent required; Bachelor’s degree preferred. * At least 2+ years of experience supporting Entrata strongly preferred, with additional experience in AppFolio and/or RealPage products highly desirable. * Administrator-level experience in property management software platforms preferred. * Strong understanding of property management operations, accounting workflows, and site-level processes. * Operational site-level property management experience preferred. * Excellent customer service and communication skills with the ability to support users of varying technical skill levels. * Strong problem-solving, investigation, and documentation skills. * Ability to handle highly confidential information and sensitive financial data. * Ability to prioritize and manage multiple requests in a fast-paced, high-demand environment. * Ability and desire to train end users on new workflows and processes. Who You Are: * An effective communicator. You clearly and successfully deliver information to the appropriate party in a timely manner. You listen to understand and ask thoughtful questions to resolve issues efficiently. You have the ability to speak to users at each level of the business. * A supportive team player. You work collaboratively, remain flexible, and consistently support your coworkers by communicating challenges, seeking feedback, and contributing to team success. * A customer service champion. You approach residents, prospects, vendors, and internal teams with professionalism and positivity, take ownership of issues, and follow through to resolution. * A masterful executor. You manage competing priorities, meet deadlines, adapt to changing business needs, and consistently deliver results in a fast-moving environment. Our Company: Built on the foundation of over 20 years of friendships, Coastal Ridge is a vertically integrated multifamily real estate operator, investor, and developer whose unique approach successfully combines data and experience. Supported by over 800 real estate professionals with deep sector expertise, we have quickly grown into a leader in the multifamily industry. Our values are based on relationships and driven by honesty, integrity, and trust. What You’ll Get: As a Coastal Ridge Real Estate associate, you’ll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. We are committed to providing competitive and comprehensive benefits that align with our culture and the needs of our associates.

Responsibilities

This specialist provides first-level technical phone and remote support for internal users, focusing heavily on Entrata system support including workflows, configurations, and user access, while also supporting AppFolio and RealPage products. Key duties involve troubleshooting operational and accounting issues, managing help desk tickets, documenting procedures, and assisting with software implementations and optimizations.