Property Manager Administrative Assistant at Associa

Honolulu, Hawaii, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Management, Organization, Office Skills, Communication, Administrative Support, Financial Reporting, Meeting Coordination, Document Management, Customer Service, Time Management, Problem Solving, Attention to Detail, Team Management, Process Improvement, Record Keeping

Industry

Real Estate

Description

Job Summary The Community Manager Assistant is responsible for providing administrative support to their assigned Community Association Managers (CAMs). They lead, train, and manage their CMA team. The CMA must possess leadership and management abilities, must be extremely organized, possess supreme office skills, and have a positive attitude. Qualifications Duties include but are not limited to: * Review current processes and recommend procedural or policy changes to improve operations * Arranges coverage for CMAs that are out of office * Send Email blasts, TownSq notices, and faxes per CAM request * File association correspondence into vault and F drive per CAM request * Prepare and send Board Meeting packets per CAM request o Conduct Board Meeting Quorum calls per CAM request o Order Pizza or Subway Sandwiches for Board Meetings per CAM request * Complete all mailouts per CAM request (printing, stuffing, posting) o Utilize USPS, Certified, FedEx, or UPS per CAM direction * Charge violations, mail, and process admin. charges * Extract monthly financials from vault, create long, short, and watermarked versions o File to F drive, post to TownSq, print, mail, and/or email to BOD * Update C3 Association Facts, notes, and popups as needed. * Input written consents into the annual meeting program (AMP) o Upon receipt of letters and written consent forms from CAM, complete mailout to owners * Upon receiving HO6 from homeowners; Scan, Document in C3, e-file, and send to insurance agent * Process annual budget for assigned CAMs (assemble, print, mail, and e-file) * Receive Annual Meeting dates/times/locations from CAMs to prepare informal (75-day notice), formal (45-day notice) packet, AMP file, and folder preparation for each annual meeting o Receive and track all proxies, providing quorum counts to CAM * Attend Annual Meetings as scheduled, to register owners, and tally all votes * Receive changes to Board Roster from CAM, and update in C3 * Process Condominium Association Biennial Registration for assigned CAMs properties (every odd year) * Keeps work spaces organized and professional • Other duties as assigned.

Responsibilities

The Community Manager Assistant provides administrative support to Community Association Managers and manages the CMA team. Responsibilities include organizing meetings, processing correspondence, and maintaining records.