PROPERTY MANAGER at PROVIDENCE HOUSING DEVELOPMENT CORPORATION

Village of Bath, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

26.0

Posted On

20 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Property Management, Staff Supervision, Tenant Interviewing, Eligibility Verification, Lease Enforcement, Recertification, Income Computation, Rent Collection, Work Order Preparation, Financial Monitoring, Fair Housing Compliance, Marketing, Report Writing, Interpersonal Skills, Communication Skills, Organization

Industry

Real Estate

Description

Description We are Hiring! Job Posting: Property Manger Location: Bath, NY Department: Property Management Employment Type: Part-Time, 24 hours Schedule: M-F Salary: $23.00-26.00 DOE Providence Housing develops, finances, and manages affordable housing for seniors, individuals with special needs, and families. Providence Housing is a not-for-profit corporation affiliated with the Roman Catholic Diocese of Rochester, New York. Providence Housing’s mission is to strengthen families and communities by creating and providing access to quality affordable housing enriched by the availability of supportive services. If you’re looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. Don't miss out on being a part of something special! General Description Day-to-day management of a property or properties as assigned. SPECIFIC DUTIES Coordinate the activities of an on-site rental property management office, including but not limited to: Supervise administrative and maintenance staff and monitor workflow; approve timesheets and complete annual performance reviews of staff. Interview prospective tenants to complete housing applications and collect eligibility information and documentation. Effectively communicate to applicants and tenants the property and/or program guidelines, eligibility requirements and lease restrictions, and the rules and regulations applicable to the property and/or program. Conduct recertification of housing eligibility for current tenants. Verify accuracy of information provided by tenants or prospective tenants in accordance with regulatory requirements. Recommend eligibility and suitability of tenants and prospective tenants for residency. Compute income and expenses to determine applicants’ and tenants’ rental charges according to one or more applicable funding agency regulations. Inspect rental units to assess housekeeping habits of tenants and identify repair and maintenance needs, status of safety equipment and need for any corrections and tenant notification. Manage tenant complaints such as poor housekeeping habits, insect infestations, landlord/neighbor relations, noise, etc.; prepare and deliver oral and written lease enforcement notices when necessary. Observe and address needs of tenants as they age in place. Refer tenants to appropriate social service agencies, when necessary. Recommend eviction of tenants when necessary and prepare initial eviction documents. Prepare work orders for required repairs and maintenance. Collect rents and other tenant charges, make deposits and prepare appropriate documentation. Write letters, memos, reports, and complete a variety of forms and ledgers on computer. Keep Regional Property Manager/Director of Asset Management informed of activities and property status. Ensure rents are collected according to the lease agreement. Prepare late and 3-day notices in accordance with company policy. Execute eviction process for tenant’s delinquent with their rent. Process accounts payable in accordance with company procedures. Assist with the annual property budget preparation and monitor financial performance on a monthly basis. Keep apprised of all rules, regulations, statutes, laws, required to maintain a low- income housing property. Compile reports on a monthly, quarterly, semi-annual and/or annual basis, as required by PHDC and funders. Participate in appropriate neighborhood associations. Ensure compliance with all policies, procedures, and regulations, including fair housing regulations. Ensure safety of building, employee(s) and tenants. Provide positive marketing efforts for PHDC and property, including preparation and distribution of monthly tenant newsletters. Ensure accuracy of all marketing materials. Responsible to ensure all information in systems is accurate and complete. Mentor/train new staff. Perform other related duties as determined by the Regional Property Manager. KEY PERFORMANCE MEASURES 100% compliance with fair housing regulations and regulatory requirements. Achieve targeted cash flow for property(ies). Maintain an overall annual occupancy rate of 97% or more. Ensure units do not remain vacant for more than 30 days. Collect 95% of all scheduled rents by the 5th day of each month and a minimum of 98% by the end of the month in which they are due. Ensure that 100% of tenants with unpaid rent either have a written payment plan or eviction process started by the 15th of each month. 100% of tenant recertification's are completed at least 30 days prior to the effective date. Friendly, helpful, courteous interactions with tenants, vendors, and co-workers. Ensure overall tenant satisfaction. Requirements QUALIFICATIONS High School Graduate 3 years of prior experience with affordable housing programs desired SPECIAL REQUIREMENTS Good interpersonal skills Good written and oral communication skills Methodical, dependable, organized, honest and courteous Flexible schedule Good reading comprehension and writing skills Computer ability Certified credit compliance professional or willingness to attend training to obtain certification. Clean police record Drug free, substance free, lifestyle If a vehicle is used for work related purposes, possession of a valid NYS driver’s license and driving record acceptable to agency, along with reliable and insured transportation is required. NYS driver’s license and driving record acceptable to agency, along with reliable and insured transportation is required. Top Benefits and Perks: Competitive salary and 403b retirement plan Generous time off package and work-life balance Comprehensive benefits package Supportive and collaborative environment Opportunities for growth and development Intrinsic reward of truly making a difference in people's lives Join us and help make a positive impact on our community! ***Catholic Charities and Providence Housing are committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet

Responsibilities

The Property Manager is responsible for the day-to-day management of assigned property or properties, which includes coordinating the rental office activities, supervising administrative and maintenance staff, and handling tenant relations and lease enforcement.