Property Ops. Manager, Administrative at The Boca Raton

Boca Raton, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Sep, 26

Salary

0.0

Posted On

19 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Management, Project Management, Budget Monitoring, P&L Analysis, Staff Supervision, Scheduling, Inventory Management, Interpersonal Communication, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Knowcross, Birchstreet, Building Management Systems, Payroll Review, Reporting

Industry

Hospitality

Description

Summary Coordinate, implement and delegate departmental activities and projects assigned. Provide directions for the other administrative staff and assist all property operations staff with issues and projects as needed. Essential Functions Job duties include, although are not limited to: • Oversee daily Knowcross assignments of employees to ensure that quality standards are being met and proper procedures are being followed • Performance analysis of direct reports • Coordinate work schedules and duty assignments • Perform orientations and/or schedule training as needed for employees • Interpret and explain work procedures and policies to staff • Prepare and manage reports, manuals, correspondence and other documents using a database or word processing • Review records and reports relevant to payroll, production and other workplace activities for monitoring employee activities • Prepare P&L critiques with the Director and have an overall understanding of capital projects and how the team will be affected • Assist with capital invoice and accounting as well as guidance to contractors during construction • Work with other supervisors and managers to coordinate workplace activities with other departments, units or teams • Implement company or departmental policies, procedures and quality/service standards • Maintain records, including inventory, personnel, orders, supplies, and maintenance documentation • Own the office as your own controlling everything and everyone that comes through. • Be the leader for all administrative duties and tasks for the entire Property Operations department • This position will essentially be one of the many focal points for Property Operations and project management teams. Supportive Functions In addition to the performance of the essential functions, this position may be required to perform a combination of the following supportive functions. • Monitor Budget and assist with P&L Budget Details • Assist with invoices and quote PO input into Birchstreet • Attend all mandatory meetings • Have a working knowledge of the building management system and adjust accordingly • Appropriately carry the manager on duty phone and delegate calls as needed • Follow and know emergency procedures as needed • Maintain a good working relationship with other departments, employees, and guests Internal Relationships Reports to Director of Property Operations and work closely with all other property departments. External Relationships Has access to guest requests and manages property operations responses as well as monitoring comments on Medallia and Forbes reports. May have interactions with guest and members for any concerns or issues they may have. Qualifications • High School graduate or equivalent preferred; Completion of apprenticeship program highly desirable Education/Experience Requirements Must have one-year previous hotel or administrative experience. Previous project experience helpful. Specific Job Knowledge, Skill and Ability The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation. • Excellent interpersonal skills • Computer knowledge and ability: Word; Excel; PowerPoint; Knowcross • Office machine experience: Photocopiers with sorting and stapling ability • Ability to communicate effectively with the public and other Team Members. Physical Requirements Constant sitting, hearing talking, frequent walking, near vision, occasional climbing stairs, reaching, grasping, pushing/pulling, far vision, lifting (up to 15 lbs.). In the United States we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Responsibilities

Coordinate and delegate departmental activities for Property Operations, overseeing administrative staff and daily employee assignments. Manage office operations, budget details, P&L critiques, and coordinate with contractors on capital projects.