Full-time
Property Procurement
London
Job Overview
Job title: Property Procurement Officer – Special Requirements
Department: Property Procurement
Reporting to: Procurement Team Leader
Location: London area
Contract type: Permanent
Hours of work: 40 hours p/w (Mon - Friday, 8:30am - 5pm)
Salary: £31,200.00 - £35,361.00 per annum plus £3,500 London area allowance
Purpose of the job
The Procurement Officer manages an assigned caseload and travels accordingly to meet Stakeholders and Team Members to support the organisation in achieving its procurement targets.
The Procurement Officer builds relationships with prospective & existing clients, sources properties for the organisation to procure for long term contracts. The Procurement Officer is responsible for carrying out procurement administration and meeting key performance objectives as well as sourcing targets
Duties and Responsibilities
Procedures
Manage the supply of property through accommodation partners, ensuring adherence to agreed levels and standards and in line with supply chain contracts
Create & maintain effective partnerships with local authority senior EHO’s and other regional stakeholders ensuring compliance with relevant UK legalisation
Develop and maintain close working relationships with stakeholders
Work with the Regional Operations manager and Head of Procurement Services to ensure the portfolio allows maximum efficiency of bed spaces in line with contractual and company requirements
Ensure values, ethical standards, policies and procedures are met
Manage and report on performance targets and KPI’s to ensure the contract is being delivered to company and Authority standards as well as legislative requirements.
Create a culture of continuous improvement and sharing of best practice across the supply chain to optimise service delivery and business excellence
Engender a positive health and safety culture to agreed standards
Administration of the property procurement department, ensuring all records are maintained in line with company procedure
Ensure property handover & sign off processes and procedures are followed
Ensure CRH portfolio is fully compliant with Local Authority, UKVI all other regulatory body legislation
Answering daily telephone calls, emails and daily enquiries from landlords and agents
Ensure all Local Authority notices received are dealt with in the prescribed manner
To ensure internal audit and compliance criteria are met and that all activities conform to agreed company systems, policies and procedures.
Evaluate properties to determine suitability for wheelchair users or other accessibility needs.
Negotiate with landlords and agents to secure favourable terms and agreements, for litigation-related properties with unique needs
Advise landlords/agents on necessary modifications to meet accessibility requirements or specific case needs
Maintain detailed records of property listings, including dates/times of identification, contact establishment, and follow-ups
Proactively document and chase landlords/agents for updates and actions required
Meeting deadlines for court cases by providing suitable properties
Regularly sourcing properties for urgent court cases in a timely manner
Able to work under pressure and deliver on time
Report/Work/ support closely with the Special Administrator, providing regular updates and feedback, in a timely manner
Identify and source suitable properties for litigation cases, presenting findings in meetings with clarity and confidence
Connect and Collaborate
Work closely with your line manager and team members
Collaborate with others, attending meetings as required
Supporting team members and provide on-the-job training
Provide cover for other staff as agreed by line manager
Responsive
Keep up to date with all written and verbal communications (i.e. emails/messages/calls)
Ensure all records are maintained and kept up to date according to company policies and procedures
Talented
Monitor own work levels, progress and development in the role
Undertake all core learning and development programmes as required
Undertake relevant learning according to agreed Personal Development Plan
Trusted
All employees are responsible for ensuring any personal data which Clearsprings Group holds and for which they are responsible, is kept securely and is not under any conditions disclosed to any third party unless that third party has been specifically authorised by Clearsprings Group to receive that information and has entered into a confidentiality agreement
Agile and Diverse
Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project
Professional
Maintain a good understanding of the legislation of the contract
Benefits
25 days annual leave plus national bank holidays
Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships)
Life Cover (2 x basic salary)
6-month probation period
Employer pension contribution (4% employer, 4% employee)
Laptop/Phone/other equipment if required as part of job role
Referral Scheme
Diversity Statement
Clearsprings Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Modern Slavery Statement
Clearsprings Groups conduct robust checks on any new employee including eligibility to work in the UK to safeguard against human trafficking or individuals being forced to work against their will.
Safeguarding Statement
Clearsprings Group is committed to Safeguarding and promoting the welfare of children, young people and adults at risk, and expect all employees to share this commitment.
All successful applicants will be required to undertake a satisfactory DBS check in line with their job role.
This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer withdrawn.
We reserve the right to close the advert early if there is a higher level of interest that expected

Please refer the Job description for details