Property Specialist at Oregon Health & Science University

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jan, 26

Salary

0.0

Posted On

31 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Control, Purchasing, Vendor Management, Repair Skills, Communication, Computer Skills, Stock Management, Organizational Skills, Attention to Detail, Problem Solving, Record Keeping, Cleaning, Safety Procedures, Customer Service, Teamwork, Time Management

Industry

Higher Education

Description

Department Overview The Property Specialist maintains and orders stock in a storeroom/warehouse operation, and purchases supplies and equipment with value up to an authorized limit. Responsible for the daily storeroom/warehouse operations and inventory control functions of the Hospital Property Administration. Responsible for ordering supplies, inventory accuracy, and timely delivery of those stored items required for use by the Hospitals and Clinics Ensures that deliveries of microfiber/curtains have arrived and are consolidated when needed. Prepares supply orders for the EVS Department and all nursing units. Does minor repair or arranges repair on housekeeping and departmental equipment. Is responsible for signage program of EVS Department. Function/Duties of Position Fills out purchase orders, central stores orders, and requisitions for needed or requested items with value up to authorized limit; updates cost and price information on supplies; accepts bids from vendors on items, usually by telephone, following OHSU purchasing rules and procedures; meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements); tracks missing shipments by contacting vendors and freight and transport companies. Signs receipts for shipments of items delivered; submits receipts to Accounting Department for processing; checks items received against specifications, purchase orders, and invoices and inspects items for damage; places stock in an orderly fashion in a storeroom or warehouse; rotates stock items which have limited life spans; discards outdated stock; keeps storeroom/ warehouse clean and orderly; maintains inventory of forms and supplies on hand and reorders when appropriate; issues stores items to central staff and ships stores items to field offices; ensures locked security of stores items such as drugs, poisons, flammables, tools; answers questions from staff such as stock availability and purchasing procedures; talks to vendors about order problems (e.g., missing items, errors in billing); assembles new furniture and equipment, and performs minor repairs on existing furniture and equipment. Marks equipment and property with identification labels for inventory tracking; verifies existence and location of equipment and property by matching inventory identification numbers marked on items against inventory records; researches location of missing items by telephone contact with responsible staff or by physical search. Responsible for the monthly inventory and purchase of supplies. Also responsible for the supply and equipment inventory, including routine maintenance, serviceability and the repairs of equipment. Responsible for creating and maintaining PAR levels in all stockrooms and EVS closets in Healthcare spaces. Responsible to maintain cleanliness of EVS stockrooms and supply areas in all buildings. Required Qualifications Entry level experience performing stores (retail) and inventory work; AND Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods (Amazon Purchasing). May require current Driver’s license and driving record that meets OHSU’s driving requirements. Preferred Qualifications 1 to 3 years of experience in the custodial field, pertaining to ordering supplies and maintaining equipment. Exposure to repair and maintenance of EVS equipment and warehouse/storeroom equipment. Exposure to a computer. Must be able to communicate in English fluently. Knowledge in the repair and maintenance of EVS equipment. Must know storeroom/warehouse procedures. Must have computer skills. Additional Details Busy environment with a lot of interruptions, multiple demands and people interactions. Must demonstrate regular attendance by coming to work on scheduled working days. Must be able to work independently and get along with all staff, visitors and patients. Benefits: Healthcare Options - Covered 100% for full-time employees and 88% for dependents, and $25K of term life insurance provided at no cost to the employee Two separate above market pension plans to choose from Vacation- up to 200 hours per year depending on length of service Sick Leave- up to 96 hours per year 8 paid holidays per year Substantial Tri-met and C-Tran discounts Additional Programs including: Tuition Reimbursement and Employee Assistance Program (EAP) All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Responsibilities

The Property Specialist is responsible for maintaining and ordering stock in a storeroom/warehouse operation, ensuring inventory accuracy and timely delivery of supplies. This role includes filling out purchase orders, inspecting items received, and maintaining cleanliness in the storeroom.