JOIN A HIGH-PERFORMANCE TEAM THAT’S REDEFINING EXCELLENCE

Cedarville Engineering Group, LLC (CEG) is a civil engineering and environmental design-build firm dedicated to improving quality of life through smart, sustainable infrastructure. Our work combines technical excellence with real-world impact — delivering innovative solutions that serve communities, protect natural resources, and stand the test of time.
CEG is focused on building a culture where top performers thrive. We believe that success comes from a clear set of core values that guide everything we do:
Responsive – We move quickly, communicate clearly, and stay one step ahead. Our team members are proactive and reliable, always ready to take action.
Driven – We set ambitious goals and pursue them with intensity. Motivation, ownership, and results are in our DNA.
Problem-Solvers – We don’t just identify challenges — we take pride in solving them. We value resourcefulness and creative thinking.
Growth-Oriented – We seek out feedback, learn constantly, and push ourselves to get better every day. If you’re hungry to grow, you’ll fit right in.
No Assholes – We have zero tolerance for ego, entitlement, or toxicity. We work hard, treat people with respect, and leave drama at the door.

SUMMARY/OBJECTIVE

The Proposal Coordinator will support the development of compelling, compliant, and high-quality proposals for federal, state, and local agencies. This role requires strong organizational and writing skills, attention to detail, and familiarity with federal procurement processes, including RFIs, RFPs, and SF-330s. The ideal candidate is comfortable using CRM tools to manage pursuit data and embraces the appropriate use of AI tools to improve the efficiency and compliance of proposal production.

QUALIFICATIONS

• Bachelor’s degree or higher in Marketing, Public Relations, English, Communications, or a related field.
• 5+ years of experience in a proposal coordination or marketing support role, preferably in the AEC industry.
• Working knowledge of federal procurement formats and processes (RFPs, RFIs, SF-330s, etc.).
• Experience using CRM platforms to manage contacts, pursuits, and content libraries.
• Proficient in Microsoft Office Suite and Adobe Creative Suite; familiarity with AI-assisted writing or formatting tools is a plus.
• Strong attention to detail, organization, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively in a fast-paced, deadline-driven environment.

PREFERRED QUALIFICATIONS

• Experience with design-build or environmental consulting proposals.
• Familiarity with proposal compliance tools and automated formatting/checking software.
• Demonstrated interest in continuous learning and innovation in marketing and business development.

KEY RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Coordinate and produce proposals, qualifications packages, and responses to RFIs and RFPs, including SF-330s, in collaboration with technical teams and leadership.
• Ensure all proposal content is compliant with solicitation requirements and brand standards.
• Use CRM (e.g., Deltek, HubSpot, or similar) to track pursuits, maintain marketing collateral, and generate reports.
• Leverage AI tools responsibly to enhance content development, streamline formatting, and support compliance verification.
• Maintain proposal schedules, checklists, and deadlines with a high level of accuracy and accountability.
• Write, edit, and proofread proposal narratives and resumes with clarity and consistency.
• Coordinate with teaming partners and subcontractors for proposal input when necessary.
• Contribute to the development and maintenance of standard content, templates, and libraries.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice