NOW HIRING – Proposal Coordinator
We are seeking a detail-oriented and proactive Proposal Coordinator to join our team and support the firm’s business development and marketing efforts. This role plays a key part in coordinating and producing compelling responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other procurement documents. The Proposal Coordinator works closely with technical staff, firm leadership, and marketing professionals to develop accurate, timely, and client-focused submissions that reflect the firm’s brand and standards.
WORK HOURS: Office hours
LOCATION: Vancouver BC, hybrid (Monday to Friday).
TERM: Full Time Permanent
DEPARTMENT: Business Development - Admin

QUALIFICATIONS/ASSETS

• 2+ years of experience in proposal coordination, marketing, or project support within an architecture, engineering, or design environment.
• Proficiency in SharePoint, Adobe Creative Suite (especially InDesign) for layout, formatting, and visual presentation of proposals.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) for document preparation and data management.
• Strong written and verbal communication skills for clear, concise proposal content and collaboration with internal teams.
• Excellent organizational and time management abilities to handle multiple deadlines and coordinate complex proposal processes.
• Attention to detail and accuracy to ensure error-free, high-quality submissions.
  Compensation for this position will be commensurate with experience, skills, and qualifications. The expected salary range for this role is ($60,000 - $80,000).

Proposal Management & Coordination

• Review and analyze RFP/RFQ requirements, ensuring compliance with submission criteria and deadlines.
• Collaborate with Principals, Project Leads, and technical staff to develop proposal strategies and gather relevant content.
• Write, edit, and organize content such as project descriptions, team bios, and firm narratives.
• Manage timelines, proposal schedules, and final delivery logistics (print and/or digital Board & Leadership Support

Visual Design & Content Development

• Maintain a central repository of resumes, project data, awards, and firm credentials.
• Track proposal outcomes and keep records of all submissions.
• Support the development of standardized templates, firm qualifications packages
• Use InDesign and other Adobe Creative Suite tools to design branded, visually consistent materials.
• Apply quality control standards for formatting, spelling, and graphic layout.
• Coordinate document finalization, printing, binding, or digital submission packaging.

Marketing & Administration

• Assist with presentations, award submissions, and marketing collateral updates.
• Update internal databases (e.g., CRM, project archives) and proposal trackers.
• Support team in preparing materials for client meetings and internal communications.
• Other responsibilities as requested.