Proposal Coordinator at Gordon M. Buitendorp Associates, Inc.

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

19 May, 26

Salary

0.0

Posted On

18 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Detail Orientation, Communication, Writing, Editing, Proposal Management, Information Gathering, Compliance, Time Management, Collaboration, Initiative, Microsoft Office Suite, Word, PowerPoint

Industry

Business Consulting and Services

Description

ACS Firm is seeking a highly organized and detail-oriented Proposal Coordinator to join our dynamic team. This role is essential in supporting our business development efforts by managing the proposal process from inception to delivery. The Proposal Coordinator will work closely with various departments to gather necessary information, ensuring that all proposals meet company standards and align with client expectations. The successful candidate will possess strong communication skills, both written and verbal, allowing them to articulate complex ideas clearly and effectively. In addition to excellent organizational skills, the Proposal Coordinator should be able to thrive in a fast-paced environment where they will prioritize multiple proposals simultaneously. This is an exciting opportunity for someone eager to contribute to the growth of ACS Firm and to partner with diverse teams on innovative projects. If you are self-motivated, detail-oriented, and passionate about the proposal process, we encourage you to apply and become a vital part of our team that drives excellence in proposal development. Responsibilities Coordinate the preparation and submission of proposals in response to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs). Collaborate with project managers, technical staff, and other stakeholders to gather and organize information required for proposals. Develop and maintain a proposal library, including content management of proposal responses, resumes, and project descriptions. Ensure compliance with proposal requirements and apply best practices for proposal writing and design. Assist in the review and editing of proposals to ensure clarity, consistency, and error-free submissions. Track proposal deadlines and maintain timelines to ensure timely submissions to clients. Participate in proposal strategy meetings to develop win themes and tailor proposals to specific client needs. Bachelor's degree in business, communications, or a related field. Proven experience in proposal coordination or management, preferably in a professional services environment. Strong writing and editing skills with a keen eye for detail and consistency. Excellent organizational skills with the ability to manage multiple projects simultaneously and meet tight deadlines. Familiarity with proposal management software and Microsoft Office Suite, especially Word and PowerPoint. Strong communication and interpersonal skills, capable of working collaboratively across departments. Ability to work independently and take initiative in a fast-paced environment.

Responsibilities

The coordinator will manage the entire proposal process, from responding to RFPs/RFQs to final submission, ensuring all documents meet company standards and client expectations. This includes gathering necessary information, maintaining a proposal library, and tracking deadlines for timely delivery.