Proposal Coordinator at Rudick Construction Group Inc

Lafayette, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

0.0

Posted On

13 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proposal Development, Technical Writing, Editing, Visual Communication, Collaboration, Research, Project Management, Content Organization, Graphic Design, CRM Systems, Adobe Creative Suite, Microsoft Office, Time Management, Detail Orientation, Interpersonal Skills, Compliance Documentation

Industry

Construction

Description

Description The Proposal Coordinator at Rudick Construction Group sits within the Marketing Department, reporting to the Senior Marketing Manager, while providing critical support to our Work Acquisition and Partner Success teams. This role helps transform technical expertise into polished, compelling, and client-focused pursuit materials across all offices. The coordinator supports the development of SOQs, proposals, and presentations by organizing content, enhancing clarity, and ensuring every submission reflects RCG’s commitment to quality, precision, and professionalism. The ideal candidate is detail-driven, highly organized, and skilled in writing, editing, and visual communication. They bring strong collaboration skills, a proactive mindset, and the ability to translate technical information into meaningful narratives that highlight RCG’s value, expertise, and dedication to our clients and communities. Requirements Support Partner Success and Work Acquisition teams by transforming technical content, meeting notes, and project data into clear, compelling, and marketable proposal narratives. Collaborate with pursuit champions to refine messaging, develop differentiators, and align content with the client’s values and evaluation criteria. Conduct research on clients, competitors, project history, regional market trends, and Rudick’s relevant experience to support pursuit strategy and positioning. Maintain an updated library of resources and develop a working proficiency in RFQ/RFP requirements, public procurement laws, and compliance documentation. Prepare, assemble, and format written and visual material for client presentations, interviews, and pitch materials. Manage internal pursuit schedules and tracking systems, ensuring all deliverables, content inputs, and responsibilities remain on track. Produce SOQs and proposals, including writing, editing, layout, graphics integration, and preparing files for digital and print production. Translate raw content from estimators, preconstruction, operations, executives, and consultants into polished proposal sections, graphics, and interview materials. Ensure pursuit messaging is cohesive, client-focused, and reflective of the strategic win themes established by the Work Acquisition team. Review and interpret RFQ/RFP criteria, ensure full compliance, and flag gaps or risks early in the process. Coordinate production and arrange for on-time delivery (digital or physical) of SOQs/proposals. Gather content from project teams, executives, consultants, and trade partners as needed, ensuring accuracy and consistency. Track pre-submittal meetings, attendees, and key decision-makers; ensure BD and pursuit teams are fully briefed. Record, summarize, and distribute notes from pre-submittal meetings, public sector meetings, and industry events. Maintain a structured knowledge management system to extract, categorize, store, and retrieve information related to clients, projects, resumes, boilerplate, visuals, metrics, and prior proposals. Maintain and curate reusable marketing content—such as project stories, past performance summaries, differentiators, and win strategies—to support future pursuits. Elevate technical information into visually engaging layouts, diagrams, and narratives that communicate our value clearly to selection committees. Maintain brand standards by ensuring consistent formatting, graphics, and messaging across deliverables. Support interview preparation, including slide creation, rehearsal coordination, and logistics. Contribute to CRM data accuracy by updating opportunities, contacts, companies, and projects. Support marketing initiatives such as case studies, project sheets, team resumes, brochures, etc. when aligned with pursuits. Capabilities & Competencies Strong understanding of basic business development principles and the A/E/C (architecture/engineering/construction) industry. Working knowledge of CRM systems (Unanet preferred), Adobe Creative Suite (InDesign preferred), Microsoft Office, Canva, and related digital/graphic design tools. Ability to understand, interpret, and organize complex RFQ/RFP requirements. Exceptional organization and multi-tasking ability; track multiple deadlines simultaneously. Detail-oriented approach with strong editing and proofreading skills. Effective communication and interpersonal skills for working with a variety of personalities, teams, and technical staff. Strong time management skills and ability to manage work under tight deadlines. Basic understanding of go/no-go processes and pursuit decision-making frameworks. Familiarity with proposal production processes, including digital preparation, printing, and binding. Willingness to participate in professional development and industry organizations such as SMPS. Ability to maintain confidentiality when handling sensitive pursuit information. A proactive, resourceful mindset with a passion for continuous improvement. Qualifications & Requirements Associate or bachelor’s degree required. One to three years of professional experience in marketing, proposals, communications, or a related A/E/C industry role preferred. Experience with Adobe InDesign, CRM systems, and/or proposal production is highly Preferred Working Conditions Full-time, Monday–Friday 8-hour shift, in-person. Locations: Lafayette, LA This position is preferably based in Lafayette, Louisiana; however, qualified candidates located in the Dallas–Fort Worth area will also be considered to work out of our Dallas Office. What We Offer Medical, Dental, and Vision Insurance – BCBS health coverage with supplemental insurance options; eligibility begins the first of the month following 60 days of employment. Company-Paid Life Insurance – $50,000 coverage automatically enrolled after 60 days. Voluntary Life & Personal Accident Insurance – Additional term life and supplemental coverage available to benefits-eligible team members. 401(k) Retirement Plan – Safe harbor matching contribution with 100% vesting; eligibility begins the first of the quarter after 3 months of employment. Paid Time Off – 80 hours of PTO and 3 paid sick days after 90 days of employment. Paid Holidays – 11.5 company-observed holidays annually. Flex Week – Remote work allowed In December to encourage family time during the holiday season. Dates provided Annually Paid Parental Leave – After one year of employment: 8 weeks paid for childbirth, 2 weeks for bonding (adoption or foster placement). Health Savings Account (HSA) – With employer contributions. Wellness & Mental Health Support – Access to BCBS Wellness on Target tools, 100% covered MDLive virtual wellness checkups, and Employee Assistance Program (EAP). Employee Store Voucher – Use toward Rudick Gear.

Responsibilities

The Proposal Coordinator is responsible for transforming technical content into polished proposal materials and ensuring submissions reflect the company's commitment to quality. They will collaborate with various teams to refine messaging and maintain an organized library of resources.