SUMMARY

The Proposal Coordinator will act as a generalist for all things marketing within the firm. The coordinator will drive marketing tasks for our market segments and emerging market segments preparing RFPs, RFQs, SOQs, submittals, proposals, presentations, and any other business development or marketing related material that will further the growth goals of the company.

QUALIFICATIONS

• 3+ years of marketing/writing-related experience in a high-volume environment.
• Bachelor’s degree in marketing, journalism, communications, or similar fields.
• Proficiency in Adobe Creative Cloud applications (InDesign, Illustrator) required.

SKILLS

• Must be flexible, self-motivated, able to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry a heavy and diverse workload.
• Strong oral and written communication skills
• Excellent time management and ability to meet deadlines
• Strong organizational and process management skills
• Collaborative team player with a professional demeanor

• Primary Essential Functions
• Participate in project kickoff meetings and provide input on the production schedule
• Lead proposal efforts by compiling and organizing information such as project descriptions, narratives, and resumes
• Coordinate, format, write, edit, and proofread proposals, statements of qualifications, and related marketing materials
• Manage customized proposals by gathering input from various departments to meet deadlines
• Occasionally deliver proposals and coordinate with vendors, subconsultants, and clients
• Secondary Essential Functions
• Oversee the presentation process after a proposal shortlist is achieved
• Assist with design of covers, organizational charts, advertisements, marketing materials, web updates, and presentations
• Update and maintain a polished project information database
• Perform miscellaneous tasks promptly, as needed
• Ensure brand guidelines are adhered to across all materials
• Participate in ongoing training efforts
• Assist in proposal peer reviews
• Deliver exceptional client service throughout the proposal process
• Performs other functions, as requested