Proposal Coordinator at TekSynap

, , United States -

Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

0.0

Posted On

24 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proposal Coordination, Administrative Tasks, Deliverable Tracking, Database Management, SharePoint Management, Compliance Matrices, Compliance Checks, RFI Responses, Data Calls, Template Development, Material Standardization, Opportunity Tracking, Copy Editing, Production Support, Content Development, Project Planning

Industry

IT Services and IT Consulting

Description

Responsibilities & Qualifications RESPONSIBILITIES Coordinate proposal meetings and administrative tasks Follow up on deliverables throughout the proposal process Conduct proposal database and SharePoint management activities Develop compliance matrices and conduct compliance checks Lead Request for Information (RFI) responses Manage data calls for proposal support Develop templates and outlines Support creation of standardized materials Track opportunities in government solicitation sites Provide copy editing, production support Support content development as needed REQUIRED QUALIFICATIONS Bachelor’s Degree One to two (1-2) years of experience managing proposals for Federal and/or DoD customers or five (5+) years of professional experience in a relevant field (e.g., Education, Communications, Writing, Information Technology, Government Contracting, Marketing, Management) with demonstrated ability to write and format professional communications Foundation in Shipley Proposal Development and Business Development methodology preferred Experience supporting proposal teams including with subcontractors preferred Experience writing content in support of proposal development preferred Overview As an emerging large business, TekSynap is seeking a Proposal Coordinator/Writer to support the development of compliant, detailed, accurate, compelling, and clear written proposals as an essential element of our strategic growth. The ideal candidate will have a bachelor’s degree and 1-2 years of progressive experience in various areas of proposal support, including the development of compelling proposal content using AI tools, SME interviews, and research. The individual will demonstrate a background in project planning, organizing, and tasking; strong written and oral communication skills; and analytical skills. Experience in the conventional duties of proposal management (analyzing and writing RFI/RFP responses, managing schedules, etc.) is an advantage, though not required. This position requires operating at a strategic level with senior business leadership, coordinating the capture strategy with an RFI/RFP response. The Proposal Coordinator/Writer is a critical role at TekSynap, requiring strong time management skills. Proposal Coordinators/Writers are responsible for multiple projects at the same time and need to prioritize and coordinate activities based on importance, timelines, and other contributors’ schedules. Many RFI/RFPs include last-minute requirements, which may require off-hours work to meet established deadlines. TekSynap is a fast growing high-tech company that understands both the pace of technology today and the need to have a comprehensive well planned information management environment. “Technology moving at the speed of thought” embodies these principles – the need to nimbly utilize the best that information technology offers to meet the business needs of our Federal Government customers. We offer our full-time employees a competitive benefits package to include health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time and holidays. Visit us at www.TekSynap.com. Apply now to explore jobs with us! The safety and health of our employees is of the utmost importance. Employees are required to comply with any vaccination requirements mandated by contract, applicable law or regulation. By applying to a role at TekSynap you are providing consent to receive text messages regarding your interview and employment status. If at any time you would like to opt out of text messaging, respond "STOP". As part of the application process, you agree that TekSynap Corporation may retain and use your name, e-mail, and contact information for purposes related to employment consideration. Additional Job Information WORK ENVIRONMENT AND PHYSICAL DEMANDS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Location: 100% remote with limited travel for high priority efforts and annual team meeting in Reston, VA Type of environment: Office Setting Noise level: Soft - Medium Work schedule: Schedule is day shift Monday – Friday. Frequently requested to work off hours and weekends to meet program needs, contract needs and proposal deadlines. Amount of Travel: Less than 10% List of Approved States: AL, AK, AZ, AR, CT, DE, FL, GA, ID, IN, IO, KS, KY, LA, ME, MI, MS, MO, MT, NE, NV, NH, NM, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VA, D.C, WV, WI, WY. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to grip, handle, or feel; reach with hands and arms; and talk or hear. The employee is regularly required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee is regularly required to lift up to 10 pounds. The employee is frequently required to lift up to 25 pounds; and up to 50 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. WORK AUTHORIZATION/SECURITY CLEARANCE Authroization to work in the United States OTHER INFORMATION Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. TekSynap is a drug-free workplace. We reserve the right to conduct drug testing in accordance with federal, state, and local laws. All employees and candidates may be subject to drug screening if deemed necessary to ensure a safe and compliant working environment. EQUAL EMPLOYMENT OPPORTUNITY In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. TekSynap does not discriminate against any person because of race, color, creed, religion, sex, sexual orientation, gender identity, protected veteran status, national origin, disability, age, genetic information or any other characteristic protected by law (referred to as “protected status”). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment. TekSynap is committed to ensuring that our online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact hr@teksynap.com for assistance.remote #telework #linkedin #LI-Remote (turn font to white)

Responsibilities

The coordinator will manage proposal meetings, track deliverables, and handle administrative tasks throughout the proposal lifecycle, including managing databases and developing compliance matrices. Key duties involve leading Request for Information (RFI) responses, managing data calls, and supporting the creation of standardized proposal materials.