Proposal Manager at H2M Careers

White Plains, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

117000.0

Posted On

29 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proposal Management, RFP/RFQ Process, Time Management, Team Leadership, Compliance Review, Schedule Development, Win Theme Development, Content Harvesting, Editing, Formatting, Artwork Integration, Document Version Control, Mentorship, Microsoft Word, Adobe InDesign, Adobe Illustrator

Industry

Architecture and Planning

Description

H2M architects + engineers is seeking a Proposal Manager to join our Marketing Team. As an integral member of the H2M team, the Proposal Manager, with guidance from Marketing Manager – Proposal Services, will be responsible for the successful execution of the RFP / RFQ process. They will collaborate with the project team and lead the development of competitive proposals while driving the production schedule to ensure accurate and timely completion of each proposal. The successful candidate will be detail oriented, have excellent time management skills and will be comfortable leading a team. Job Responsibilities Responsible for managing the development, coordination, and completion of Request for Proposal (RFP) responses that are compliant and compelling, and aligned with strategic business goals and communication strategies and standards. Manage proposal development process from RFP release through production/submission. Manage proposal production and submission. Review and interpret Government solicitation requirements. Coordinate resources for proposal development, writing, and production. Develop and lead a proposal schedule, RFP-compliant outline, compliance matrix, kickoff meetings, and proposal response material. Assist proactively in development of strategic win themes and differentiators. Ensure win themes and strategies are expressed in proposal. Collaborate with project managers, executives and subject matter experts to provide proposal leadership, support, and overall direction. Prepare proposal forms including SF 330’s, 254/255s, project and client specific forms for local, state, city and federal government entities. Manage multiple proposal tasks with sometimes rapid turnaround deadlines. Harvest appropriate proposal content from previously submitted proposals. Write non-technical portions of the proposal. Edit proposal material for content consistency, compliance and grammatical errors. Format proposal, integrating adjustments from team reviews. Oversee the development of high quality, high impact artwork and graphics for proposals. Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications. Maintain quality and document version control throughout proposal process. Assist with ongoing improvements for proposal processes, tools, templates, archives, boilerplate material. Responsible to oversee a team of proposal coordinators, provide mentorship and guidance. Proven ability to work in a fast paced and performance-based environment. Ability to work independently and interface and coordinate with all involved departments and senior executives Flexible and open to changing schedules and priorities and managing multiple tasks simultaneously within compressed time frames. Education and Qualifications Bachelor’s Degree in related field (Business, Marketing, Communications, English, etc) 8+ years of Proposal Management experience. Experience marketing professional services and familiarity with industry terms, contracts, and processes. Experience in Architecture / Engineering / Environmental Science industry preferred Strong verbal/written communication skills. Exceptional facilitation and presentation skills Experience managing and engaging staff Ability to effectively and professionally interact with partners and subcontractors Strong organizational and time-management capabilities. Highly motivated, self-directing and the Ability to prioritize and manage multiple tasks simultaneously. Enjoys collaboration and a team environment Familiarity with CRM programs a plus Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Publisher Proficient in Adobe InDesign, Illustrator, and Photoshop The salary range for this role is $95,000 - $117,000 annually. The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits. Pushing boundaries, redefining design. About H2M: While we have grown into a large firm over the past 90 plus years, we remain dedicated to preserving our small company connections. It is our intention to always stand as one H2M with a mission that is built around: Our People: It’s our people that create our culture, execute our projects, service our clients, support our communities, and help make our company a great place to work. Our clients: Our clients are “why” we exist as an organization. We have the experience, expertise, and skillsets that our clients do not have yet are needed to solve the problems of the built environment. Our communities: We commit to creating a safe environment that fosters thriving and healthy communities through our contributions and support for numerous charitable, educational, and community-based causes and organizations. At H2M, we’re more than just the services we provide. We are a team of over 500 professionals with the knowledge, ability, and desire to create something truly impressive. When we ask for the best of you, it is right to ask for the best of the company. Your growth is our growth. Your success is our success. We are in this mission together, so let’s see it through together. Our Benefits H2M continuously strives to provide our employees and their families a comprehensive benefit experience surrounding their physical and financial well-being. We offer healthcare and wellness benefits, 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule, annual and spot bonus performance programs, flexibility and paid time off. We also offer tuition assistance for continuing education & professional licensure, student loan debt repayment program, technology allowance and excellent professional development programs that are custom designed for employees at all levels. H2M continually supports their employees through different Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women’s Initiative and Young Professionals. Equal Opportunity H2M is proud to be an equal opportunity workplace committed to equal employment opportunity regardless of race, creed, color, religion, ancestry, sex, age, national origin, marital status, citizenship status, physical or mental disability, sexual orientation, gender identity and/or expression, genetic information, pregnancy status, childbirth, related health conditions or reproductive decisions, status as a protected veteran or any other characteristics protected by Federal, State or local law. Women, minorities, individuals with disabilities, and veterans are encouraged to apply. Come for the job, stay for the challenge! www.h2m.com EOE/M/F/D/V

Responsibilities

The Proposal Manager is responsible for managing the development, coordination, and timely completion of compliant and compelling Request for Proposal (RFP) responses aligned with strategic goals. This includes leading the proposal schedule, coordinating resources, writing non-technical sections, and ensuring win themes are effectively expressed.