Proposal Manager at Vialto Partners

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

12 Feb, 26

Salary

0.0

Posted On

14 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proposal Management, Project Management, Written Communication, Editing, Content Development, Stakeholder Engagement, RFP Responses, Document Formatting, Visual Coordination, Compliance Checks, Mentoring, B2B Environment, MS Word, PowerPoint, Adobe, Loopio

Industry

Business Consulting and Services

Description

Review new RFPs or proposal requests allocated to you and break down key requirements, deadlines, and deliverables. Host daily or scheduled check-ins with stakeholders (Sales, Delivery, Commercial) to align on value proposition, win themes, and content responsibilities. Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets. Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards. Coordinate visuals and design assets (if needed), including timelines, team structures, and solution illustrations. Package, format, and finalize proposal documents (typically Word or PDF), ensuring submission-readiness. Upload or submit final proposals to clients through portals, email, or procurement systems. Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics. Lead or support kick-off calls, clarifying roles, timelines, and submission strategies. Participate in lessons-learned reviews post-submission and contribute to proposal process improvements. Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQ responses. Support compliance and governance checks, including pricing attachments, contract schedules, or terms review (in collaboration with legal or deal desk). Occasionally, coach or mentor junior proposal writers or freelancers on structure, tone, and timelines. 5+ years' experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment. Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders. Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences. Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP. Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices. Bonus: experience in tools like Loopio, Responsiv, Google Workspace, and SharePoint.

Responsibilities

The Proposal Manager will review RFPs, draft tailored proposal content, and ensure submission-readiness. They will coordinate with stakeholders and track bid progress while participating in post-submission reviews.