Proposal Specialist II at Aecom USA

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proposal Writing, Marketing, Collaboration, Project Management, Content Development, Brand Management, Technical Writing, InDesign, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe Acrobat, CRM, Salesforce, Process Improvement, Leadership

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM is seeking a highly talented Proposal Specialist II to join our West Region Marketing team. This role will work in collaboration with business development and operations team on pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts. Job Responsibilities will include, but not be limited to: Lead the annual SOQ and prequalification process for AECOM’s Transportation Business Line, ensuring timely, accurate, and compelling submissions to municipal, regional, and state transportation agencies. Manage a schedule of recurring client submittals, including tracking due dates, coordinating updates, and maintaining compliance with client-specific requirements. Collaborate with technical and operational leaders to gather project information, staff resumes, and experience narratives that align with client priorities and market trends. Develop clear, tailored, and persuasive content that communicates AECOM’s expertise, differentiators, and value to each client. Maintain and update marketing collateral including project descriptions, staff bios, safety and QA/QC narratives, and standard firm materials for currency and consistency. Ensure brand, style, and quality standards are upheld across all submittals and materials in alignment with AECOM’s global marketing and communications standards. Partner with pursuit and client account teams to support strategic positioning and prequalification efforts for upcoming pursuits. Monitor and track client prequalification systems (e.g., vendor registration, portal maintenance) to maintain active status and compliance. Support knowledge sharing and process improvement across the marketing team by developing templates, style guides, and best practices for water-related submittals. Collaborate cross-regionally to leverage and adapt materials, share content, and support major pursuits as needed. Qualifications Minimum Requirements: BA/BS + 2 years of experience collaborating within a marketing team to lead and/or support proposal activity or a demonstrated equivalency of experience and/or education. A developed understanding of effective proposal and presentation writing and production. Preferred Qualifications: Working knowledge of and interest in the A/E industry, including AECOM’s projects, people, credentials, and competitors is highly preferred A detailed knowledge of marketing best practices and procedures, work processes, and tools. A strong working knowledge of InDesign as well as Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc. An understanding of CRM Salesforce experience is a plus. Initiative, skill, and personal commitment to manage multiple projects and details concurrently, follow up, and bring tasks and projects to full completion. Ability to produce accurate, compliant, and compelling work independently and with others. Experience demonstrating leadership qualities. Additional Information This position does not include sponsorship for United States work authorization now or in the future Relocation assistance and/or per diem is not offered for this position About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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Responsibilities

The Proposal Specialist II will lead the annual SOQ and prequalification process for AECOM’s Transportation Business Line, ensuring timely and compelling submissions. They will collaborate with technical and operational leaders to gather project information and develop persuasive content that aligns with client priorities.