Proposal System Manager at USPI

, , -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proposal Management, Workflow Management, Data Standards, Proposal Production, Strategy Execution, Coaching, Mentoring, Staffing Capacity Balancing, RFP Analysis, Content Development, Compliance Checks, Capture Planning, Workflow Improvement, Win-Loss Tracking, Brand Consistency, Adobe Creative Suite

Industry

Description

Proposal System Manager At HRG, we pride ourselves on being an employee-owned, nationally recognized consulting engineering, planning, and infrastructure solutions firm. We are actively seeking a Proposal System Manager to oversee HRG’s inbound leads and proposal production system, ensuring efficient workflows, consistent quality, and alignment with growth priorities. As the Proposal System Manager for HRG, reporting to the Vice President of Growth, you will blend leadership with hands-on proposal support to ensure our processes, tools, standards, and team capabilities are effective, scalable, and aligned with disciplined go/no-go decisions and targeted client pursuits. While this position may be hybrid, it is highly beneficial to be located within HRG’s current footprint of Pennsylvania and contiguous states, and therefore preference will be given to candidates in those locations. Key Responsibilities: * Manage the Inbound Pursuits & Evaluation (IPE) system, including workflows, data standards, and go/no-go timelines * Oversee qualifications-based proposal production across HRG’s core markets * Partner with technical leaders and client development managers (CDM) for proposal strategy and execution * Coach and mentor a team of Proposal Specialists * Lead weekly workload meetings and balance staffing capacity * Provide hands-on support for complex pursuits and others as needed based on workload * Partner with corporate marketing to maintain templates, content, and brand assets * Support timely follow-up on inbound opportunities with the VP of Growth * Use AI tools for RFP analysis, content development, and compliance checks * Partner with CDMs to align proposal specialist capacity with capture planning and targeted pursuit activities to ensure system readiness and disciplined execution * Improve proposal workflows, tools, and templates * Conduct win-loss tracking and after-action reviews * Ensure brand-consistent, accurate, compliant proposal deliverables Requirements: * 8–10 years of experience in the AEC industry or related field * Bachelor’s degree in communications, journalism, English, technical writing, marketing, or related field preferred * Experience managing a proposal system or supervising proposal staff preferred * Relevant proposal or marketing certifications are advantageous * Advanced understanding of civil engineering, planning, infrastructure, and proposal delivery methods * Experience with a wide range of proposal formats (RFPs, SOIs, SF330s, subconsultant/team-based pursuits, qualifications-based submissions * Strategic thinker with a focus on continuous improvement and system optimization * Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and common business platforms such as Microsoft Office Suite, virtual meeting tools, project management systems, etc. * Familiarity with Digital Asset Management (OpenAsset), Deltek Vantagepoint, and AI tools highly preferred * Strong organizational, communication, and leadership skills, with the ability to manage multiple priorities under tight deadlines * Flexibility to travel to job sites, meetings, and other offices as necessary, which may include overnight stays * Periodic in person collaboration is expected, therefore preference will be given to candidates located within a commutable distance to an HRG office location * Valid US Driver’s License is required * Legal authorization to work in the U.S. Life at HRG Are you a creative problem solver who wants to make a difference in people’s everyday lives? Find out why it’s #Good2bHRG: * Work with Purpose & Impact: Our people design roads, bridges, water and sewer systems. They reduce pollution and protect environmental resources. They prepare sites for new homes, businesses, schools, and gathering spaces. They develop strategic plans and connect leaders to the funding they need to turn vision into reality. Join us, and use your talent to enhance safety, promote health and well-being, connect people and places, and build strong economies in the community around you. * Comprehensive Compensation & Benefits: HRG offers a generous total rewards package including bonuses and other cash rewards, 401(k) with company match, Employee Stock Ownership Plan, medical, dental, vision, short- and long-term disability, life insurance for you and your dependents, general paid time off, paid parental leave, pet insurance, and more. * 100% Employee Ownership: Every member of the team shares in the firm’s financial success through the company-funded employee stock ownership plan (ESOP), but ownership means so much more to us at HRG. It’s about communicating transparently, being accessible, and empowering everyone to contribute their ideas. * Bright Opportunities for Growth: HRG has experienced steady annual growth over the past decade, adding new services and new territories across the tri-state area. We have a detailed path to continue that growth in the decade to come, and our people are the foundation of that plan. We provide ample training, mentorship, and peer networking opportunities, so you can continue to evolve your skills and take on new challenges. We also provide generous reimbursement for continuing education, licensure and certifications, and professional memberships. * Freedom and Flexibility to Define Where and When You Work: You have many goals: professional and personal. At HRG, you’ll be able to pursue them all. Our team has incredible flexibility to adjust their schedule around their life, start the weekend early with Half-Day Fridays, and do their work at home, in the office or any combination they choose. * Fun, Supportive Environment: HRG has a One Company mindset focused on collaboration and shared success, not competition. Our founders set out to create an enjoyable workplace, and their vision continues today with regular potlucks, picnic lunches, team building retreats, and friendly games. * National Recognition: HRG’s people and projects have won 100s of awards, including ENR MidAtlantic’s Design Firm of the Year. * Great Place to Work: We’ve been honored numerous times as a Top Workplace, Employer of the Year, and one of the Best Places to Work in PA. We’ve also been recognized at the national level as one of the Best Places to Work in Engineering and one of the Best Places to Work Remote/Hybrid. Join us in driving future business while fostering a culture that values every team member's contribution. Apply now to be part of a company that truly values its people. Unsolicited resumes from third party agencies will be considered the property of Herbert, Rowland & Grubic, Inc. (HRG)

Responsibilities

The manager will oversee the firm's inbound leads and proposal production system, ensuring efficient workflows, consistent quality, and alignment with growth priorities. This involves managing the Inbound Pursuits & Evaluation (IPE) system, overseeing proposal production, and coaching proposal specialists.