POSITION SUMMARY:

Work with Business Development and Project Management teams to prepare proposals, budgets, estimate schedules and provide contract details related to Phase I/BE study programs for new and existing clients.

QUALIFICATIONS:

• Academic degree in life sciences or business or equivalent
• Relevant background in the healthcare, pharmaceutical industry
• Familiarity with Phase I/BE proposal and contract preparation
• Ability to work independently in a fasted paced environment
• Minimum of 3 years experience in proposal or contract coordination in the pharmaceutical industry and CRO
• Demonstrated experience dealing with a wide variety of project stakeholders at all levels in and across various organizational departments
• Excellent negotiation and communication skills
• Strong organization, prioritization and problem solving skills
• Ability to manage and handle several projects simultaneously
• Highly proficient in MS Office Suite (Word, Excel, PowerPoint, MS Project)

• Responsible for Phase I/BE study budget generation, including the identification, sourcing and costing (external and internal) services, and accurately assessing budgetary components
• Complete Request for Proposals (RFP) documents received from the client
• Lead and coordinate with internal and external stakeholders to develop customized proposals consisting of clear and detailed scope of services and associated budget
• Ensure the proposals are submitted on time, and track departmental KPIs
• Collaborate with BDs and PMs on new business opportunities and manage activities around outstanding quotations, Confidentiality Agreements, Contracts etc.
• Update the database specified by the finance and sales team
• Participate in bid-defence meetings
• Update and maintain all relevant departmental reports and databases; ensure that they are updated accurately and issued on time (includes quotation and contract templates, weekly tracking reports, financial reports etc.)
• Prepare and maintains proposal and contracts folders according to department procedure guideline
• Maintain a good understanding of regulatory guidelines (TPD, FDA, EMEA, MHRA, ICH, TGA, ANVISA) and understanding of basic pharmacokinetics and statistics
• Prepare budget proposals, including statement of works, budget, implementation schedules and any other contractually required documentation
• Assist finance department in developing transfer of pertinent financial information
• Perform other tasks and projects as assigned