PROTOCOL OFFICER at JGC Corp

, , Ghana -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

0.0

Posted On

08 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Protocol Management, Executive Support, Event Coordination, Stakeholder Management, Logistics Planning, Professional Etiquette, Communication, Interpersonal Abilities, Organizational Skills, Confidentiality, Microsoft Office, Corporate Governance

Industry

Oil and Gas

Description

Role Purpose To provide professional protocol and executive support to the Office of the Executive Chairman by coordinating official engagements, VIP visits, and high-level meetings, ensuring proper etiquette, seamless logistics, and excellent stakeholder experience in line with Jospong Group standards. Reports directly to: Head of Secretariat – Office of the Executive Chairman Business Unit: Executive Chairman’s Office / Secretariat Internal & External Relationships: Internal: * Secretariat Cluster Leads * Security * Corporate Affairs * Cluster and Subsidiary Leadership Teams * Logistics and Administration Units External: * Government agencies * Corporate partners * Delegations, VIPs, and external stakeholders * Service providers (hotels, transport, venues) KEY RESULT AREAS 1. Effective coordination of Executive Chairman engagements and visits 2. Professional protocol management and stakeholder interface 3. Seamless logistics and on-ground execution of events and programs 4. Accurate documentation and follow-through on executive engagements 5. Consistent representation of Jospong Group corporate standards and image KEY RESPONSIBILITIES Protocol & Executive Engagements * Plan and coordinate all Executive Chairman visits, meetings, and official engagements * Manage reception of delegations, VIPs, and external stakeholders * Ensure proper protocol, seating arrangements, introductions, and ceremonial procedures * Prepare visit itineraries, programs, and briefing notes Event & Visit Coordination * Coordinate logistics for Executive Chairman engagements (transport, accommodation, venue setup) * Liaise with internal departments and external bodies ahead of visits * Supervise on-ground execution of programs and events * Maintain records of all official engagements Secretariat Support * Support preparation of meeting materials and engagement packs * Assist with follow-ups arising from Executive Chairman meetings and visits * Maintain engagement logs and protocol documentation * Work closely with Secretariat Cluster Leads Stakeholder Management * Serve as a professional interface between the Executive Chairman’s Office and visitors * Coordinate with government agencies, partners, and corporate stakeholders * Ensure company image and standards are upheld at all times JOB SPECIFICATION Competencies * Strong organizational and coordination skills * Excellent communication and interpersonal abilities * Professional etiquette and executive presence * High attention to detail * Ability to work under pressure and manage multiple engagements * Strong sense of confidentiality * Proactive, solution-oriented mindset * Good written and spoken English * Basic understanding of corporate governance and executive operations Education / Experience * Minimum Bachelor’s Degree in Administration, International Relations, Public Relations, Hospitality Management, or related field * Minimum 2–5 years’ relevant experience in protocol, administration, corporate affairs, or executive support * Experience supporting senior executives or managing high-level engagements is an advantage Knowledge & Skills * - Protocol standards and executive engagement management * - Event coordination and logistics planning * - Stakeholder relationship management * - Documentation and reporting * - Microsoft Office and administrative systems Personal Attributes * Well-groomed with professional appearance * Respectful, calm, and tactful * Flexible working hours aligned to Executive Chairman schedule * Team-oriented with leadership potential * High integrity and discretion

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Responsibilities

Coordinate official engagements, VIP visits, and high-level meetings for the Office of the Executive Chairman. Ensure seamless logistics, proper protocol, and professional stakeholder interfaces in line with corporate standards.