Protocol Technical Lead at PCI Productions

Huntsville, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

115000.0

Posted On

28 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Protocol Management, Event Planning, DoD Regulations, Military Etiquette, Contract Management, Stakeholder Liaison, Microsoft Office, Security Clearance, Team Leadership, Logistics Coordination, CUI Handling, Briefing Development

Industry

Public Relations and Communications Services

Description

PCI Productions is seeking a Protocol Technical Lead for a contract in Huntsville. This position reports to the Program Manager and is fully onsite. **This role is pending contract approvals** Key Responsibilities Protocol & Event Execution * Event & Ceremony Management: Plan, coordinate, and execute official military and civilian ceremonies, including retirements, promotions, changes of command, and award presentations, as well as VIP receptions and senior-level office calls. * Distinguished Visitor (DV) Support: Develop and manage comprehensive itineraries, logistical support, and security coordination for international and state visits, senior DoD officials, and other distinguished guests. * Conference & Meeting Coordination: Oversee the planning and execution of MDA conferences, ensuring all venue, catering, and audio-visual requirements are met. * Customs & Courtesies: Act as the subject matter expert for all protocol-related functions and duties, including DoD and military etiquette, precedence, and traditions. Ensure proper honors are rendered during official visits. * Briefings & Communications: Create and brief IPR (In-Progress Review) slides for the Director and team members to communicate operations and expectations for upcoming visits and events. * Customer Service: Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors. * Stakeholder Liaison: Act as the primary point of contact between senior leadership, external agencies, foreign embassies, and base operations regarding protocol matters and visit logistics. Team Leadership & Contract Management * Contract Integration: Conduct and integrate all aspects of the contract, managing schedule, cost, and quality. * Government Liaison: Serve as the focal point to the Government Contracting Office Point of Contact (POC). * Deliverables & Reporting: Ensure timely submission of all contract deliverables (CDRLs) and support a monthly meeting focusing on areas of contract performance, including: * Hiring / Backfill status (Schedule) * Contract Vacancies (Meeting Staffing Requirements) * Regulatory Compliance * Financial Management: Manage projected Travel and Other Direct Costs (ODCs) and resource allocations for events. * Training & Mentorship: Train protocol staff and colleagues on proper protocol policies and best practices. * Administrative Oversight: Prepare and review official invitations, seating charts, biographies, scripts, and briefing materials for the host and attending dignitaries. Job Requirements * BA/BS and 5 years of relevant protocol experience within DOD supporting General Officer/Flag Officers/Senior Executives Service (SES) and/or Garrison, Installation, Base level commanders * Acceptable substitute: 8 years of relevant protocol experience within DOD supporting General Officer/Flag Officers/Senior Executives Service (SES) and /or Garrison, Installation, Base level Commanders * Must have and maintain an active DoD Secret clearance * 3 years’ experience supervising and providing direction to team members. * 5 years’ experience in planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions. * 5 years’ experience and knowledge of military regulations, military customs and courtesies. * 5 years’ experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements. * Expert in Microsoft Office products including Outlook, Excel, Word, Teams, and PowerPoint. * Excellent communication skills to include phone, office etiquette, and written skills. * Expert in government property regulations and systems. * Expert developing employee training programs and strategies including providing on the job training to meet the Agency’s mission. * Expert developing, maintaining and coordinating administrative and event schedules. * Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communication. * Expert in Controlled Unclassified Information (CUI), and Classified information handling programs and procedures.

Responsibilities

Lead the planning and execution of official military and civilian ceremonies, VIP visits, and conferences for the MDA. Manage contract integration, government liaison duties, and provide mentorship to protocol staff.