JOB DESCRIPTION

Are you passionate about making a positive difference in people’s lives across the UK? Do you have strong numerical abilities, an eye for detail, and a methodical approach? If so, we want to hear from you!
About Us: Our Resource Management team is dedicated to financial planning, monitoring, processing, and procurement. We are committed to helping our organisation deliver its goals while ensuring that our colleagues are aligned with our processes to drive the best use of public money.
Your Role: We are looking for two dedicated individuals to join our Resourcing Team, supporting our purchase-to-pay function. In this role, you will work with suppliers across the UK and overseas, guiding them through the purchasing process and handling day-to-day enquiries through to payment. You will also collaborate with colleagues across the OPSS and DBT, including senior management, to ensure a seamless and efficient procurement process.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

TYPE OF ROLE

Administration / Corporate Support
Operational Delivery

OUR PRIMARY PURPOSE IS TO PROTECT PEOPLE AND PLACES FROM PRODUCT-RELATED HARM, ENSURING CONSUMERS AND BUSINESSES CAN BUY AND SELL PRODUCTS WITH CONFIDENCE.

Further information can be found on our website here.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. We embrace diversity and promote equality of opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives and skills.

KEY RESPONSIBILITIES:

• Provide expert advice on purchase-to-pay processes and deliver training to business areas where non-compliance is identified.
• Collaborate and lead the creation of low-value (under £10k) contracts, ensuring all aspects, including costs, are accurately captured.
• Purchase and log products that OPSS intends to test under its enforcement remit.
• Raise purchase orders and Accounts Receivable invoices in Oracle with a high degree of accuracy.
• Respond promptly and helpfully to queries on a range of finance and commercial issues.
• Compile OPSS data for information reporting.
• Liaise with suppliers, business teams, DBT Commercial, UKSBS, and DBT Finance.
• Make the best use of IT applications available to DBT and become an expert in financial applications such as Oracle.
• Undertake any other duties reasonably requested by line management that are commensurate with the grade and level of responsibility of the post.
  DBT values and promotes learning and development for all its staff. As part of this offer, all our Executive Officer (EO) roles are offered with the opportunity to undertake an apprenticeship for eligible candidates. For this role, the apprenticeship we are offering is Business Administration level 3. If you have any questions about the apprenticeship and what the requirements or eligibility are please contact opss.recruitment@businessandtrade.gov.uk