Job Summary

We are seeking a motivated and organized Purchase Coordinator to support our procurement operations. The successful candidate will coordinate with suppliers, obtain and evaluate quotations, process purchase orders, track deliveries, maintain procurement documentation, and ensure the timely availability of required materials and services.

Key Responsibilities

• Receive and process purchase requests from various departments.
• Obtain and compare supplier quotations based on price, quality, specifications, and delivery terms.
• Prepare and process Purchase Orders (POs) in accordance with company procedures.
• Follow up with suppliers on order confirmations, delivery schedules, and pending orders.
• Coordinate with Stores, Finance, Projects, Engineering, and other departments to ensure smooth procurement activities.
• Maintain accurate records of purchase orders, quotations, invoices, delivery notes, and supplier documents.
• Verify supplier invoices and coordinate with the Finance Department for payment processing.
• Monitor deliveries and follow up on delays, shortages, or discrepancies.
• Handle supplier-related issues and coordinate appropriate solutions.
• Ensure all procurement activities comply with company policies and procedures.
• Maintain proper and up-to-date supplier and purchasing records.
• Prepare purchasing reports and provide updates to management when required.
• Perform other procurement-related duties as assigned.

Required Skills & Competencies

• Strong verbal and written communication skills.
• Good supplier/vendor coordination and follow-up skills.
• Strong interpersonal and relationship-management skills.
• Good knowledge of purchasing and procurement procedures.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Ability to handle multiple tasks and meet deadlines.
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