The Role

We are looking for a reliable and detail-focused Purchase Ledger / Accounts Payable Administrator to support the day-to-day finance operations at Videx UK. You will own the supplier ledger end to end — maintaining supplier accounts, processing purchase invoices and payments in line with agreed trading terms, and managing employee expense claims.

This is a hands-on role in a small, close-knit finance team, where accuracy, discretion and a strong sense of ownership are genuinely valued. You will work closely with the Purchasing Department and report to the Finance Manager, with real scope to shape how our purchase ledger processes run.

What You'll Be Doing

Purchase Ledger / Accounts Payable

·       Processing purchase invoices accurately and to deadline, working alongside the Purchasing Manager

·       Matching invoices to purchase orders and goods received notes before posting

·       Resolving invoice discrepancies with the Purchasing Department

·       Maintaining supplier accounts in Dimensions (The Access Group)

·       Preparing and processing supplier payment runs in line with agreed payment terms

·       Reconciling supplier statements and clearing historic and ongoing queries

·       Liaising professionally with suppliers and internal stakeholders on invoice and payment queries

Expenses Administration

·       Processing and checking employee expense claims via Zoho Expense

·       Ensuring claims comply with company policy and are correctly authorised

·       Posting approved expenses to the nominal ledger and resolving queries with staff

Ledger, Controls & Administration

·       

·       Assisting with month-end close activities for purchase ledger and expenses

·       Maintaining accurate records for audit and compliance purposes

·       Providing holiday and absence cover for sales ledger and credit control duties, including allocating receipts and chasing overdue customer balances

• ·       Supporting continuous improvement of finance processes and controls, and general finance administration as required