THE ROLE:

The Purchase Ledger Administrator will play a vital role in maintaining the accuracy and efficiency of the purchase ledger process. They will ensure timely and accurate processing of purchase invoices, manage queries, and support the broader finance team in maintaining financial records.

The role involves working closely with both internal departments and external suppliers to ensure smooth, compliant, and effective processing of all purchase-related transactions.

• Accurately process purchase invoices using the Medius System.
• Review and respond to emails regarding purchase ledger queries and payments.
• Address and resolve invoices rejected in the Medius system.
• Collaborate with both internal and external customers to resolve queries and provide requested information.
• Handle purchase order-related queries from internal and external customers.
• Track and manage pro forma and VAT invoice requirements.
• Assist with general purchase ledger housekeeping tasks, including statement reconciliations.
• Perform administrative duties to support the smooth operation of the department.
• Take on ad-hoc tasks as required.
• Work as part of a team of five.

The Person:

• Proficiency in Excel, including Pivot Tables, VLOOKUPs, Subtotals, and Data Sorting
• Strong initiative and problem-solving ability
• Excellent communication skills, both written and verbal
• Previous finance experience (preferred, but not essential)
• High attention to detail and accuracy
• Ability to collaborate effectively as part of a team