Role Purpose

The Purchase Ledger Assistant is responsible for ensuring supplier invoices, payments and financial records are processed accurately, efficiently and in line with financial controls.

The role plays an important part in maintaining supplier confidence, supporting strong cash management and ensuring the integrity of financial information across the business.

The successful candidate will work closely with finance colleagues, suppliers and internal stakeholders to deliver a responsive and reliable purchase ledger service while contributing to continuous improvement and automation initiatives.

Outcomes the role should drive

• Deliver accurate processing of supplier invoices and financial records.
• Maintain effective supplier account management and query resolution.
• Support timely and controlled supplier payment processes.
• Ensure reconciliations are completed accurately and discrepancies resolved promptly.
• Maintain compliance with financial controls and company procedures.
• Identify opportunities to improve efficiency, data quality and finance processes.

Requirements

Experience

• Previous experience in Purchase Ledger, Accounts Payable or Finance Administration.
• Experience processing invoices, credits and supplier payments.
• Experience reconciling supplier accounts and resolving discrepancies.
• Experience providing support to suppliers and internal stakeholders.
• Experience using finance systems and Microsoft Excel.
• Experience working in a fast-paced finance environment.

Skills

• Strong invoice processing and reconciliation capability.
• Excellent attention to detail and numerical accuracy.
• Strong organisational and prioritisation skills.
• Ability to investigate and resolve supplier queries effectively.
• Understanding of financial controls and compliance requirements.
• Strong communication and stakeholder relationship skills.
• Ability to identify recurring issues and contribute to process improvements.
• Comfortable working with finance systems, workflow tools and reporting data.
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