We are recruiting for a Purchase Ledger Assistant to join our busy Accounts Payable function in Bristol. You will report to the Purchase Ledger Manager with duties including, but not limited to; reconciling supplier statements, recording and filing invoices, processing payments within agreed payment terms, posting transactions to client ledgers, and liaising with fee earners and external suppliers.
Further duties include processing internal expense claims for weekly payments in accordance with the firm’s expenses policy and reconciling monthly credit card statements.
This is an exciting time to join the team as we continue to develop our processes to support the firms growth. This role will support the team in delivering upcoming projects, so there will be plenty of opportunity to expand your knowledge and skills across Purchase Ledger.

YOUR SKILLS AND EXPERIENCE

• Have previous experience of working in an accounts payable role, preferably in the legal industry
• Be able to work collaboratively as part of a team and be productive when working with minimal supervision
• Demonstrate excellent attention to detail
• Be competent in all Microsoft office applications, specifically Excel
• Work well under pressure and to tight deadlines
• Have strong communication skills

As a Purchase Ledger Assistant your day-to-day remit includes:

• Monitoring a dedicated mailbox, handling incoming invoices and queries, and ensuring all emails are actioned in line with SLA
• Reconciling supplier statements and resolving any discrepancies prior to payment,
• Liaising with fee earners and external suppliers where required
• Posting payments to client ledgers, ensuring all data is entered accurately and that VAT is correctly accounted for
• Preparing weekly payment runs and importing payments to the bank
• Producing payment remittances and issuing to suppliers
• Completing client to office transfers in line with SRA accounts rules
• Updating and maintaining supplier records
• Assisting in project preparation
• Monitoring and analysing aged creditors, proactively addressing outstanding invoices and initiating timely payments
• Investigating and resolving payment queries from internal and external stakeholders
• Supporting the wider team to ensure all tasks are completed on time including annual leave cover
• Processing business expenses in accordance with the firm’s expenses policy
• Assisting the Manager with any ad hoc duties