Purchase Ledger Clerk

at  Atlas Facilities Management Limited

ABOUT YOU

Are you a dedicated finance professional with a passion for accuracy and detail? Atlas is seeking a Purchase Ledger Clerk to join our award-winning team. If you have previous experience in Accounts Payable or Purchase Ledger roles and excel in a dynamic environment, we want to hear from you.

The ideal candidate will possess:

• Previous Experience: Proven experience in Accounts Payable or Purchase Ledger roles, demonstrating a solid understanding of financial processes.
• Excellent Attention to Detail: Meticulous approach to tasks with a keen focus on accuracy and precision.
• Strong Numeracy Skills: Ability to work confidently with numbers and financial data.
• Proficiency in Microsoft Office: Particularly Excel at an intermediate level, enabling effective data management and analysis.
• Effective Communication: Ability to communicate with all key stakeholders, including senior management, ensuring clear and concise communication.
• Clear Oversight: A keen focus on detail and the ability to reconcile data accurately, maintaining financial integrity.
• Team Collaboration: Demonstrated ability to work effectively as part of a team, fostering a collaborative work environment.
• Customer Service Excellence: Commitment to providing excellent customer service, both internally and externally.
• Planning and Organisational Skills: Excellent planning and organisational abilities to manage tasks efficiently and meet deadlines.
• Can-Do Attitude: A proactive approach with the tenacity to see tasks through to completion, taking pride in delivering high-quality work.

If you are enthusiastic, detail-oriented, and resonate with our purpose and values, apply today to join our team at Atlas. We value individuals who take pride in their work and are committed to making a positive impact. We look forward to hearing from you soon!

ABOUT THE ROLE

This role presents an exciting opportunity for you to play a pivotal part in achieving the objectives of our Purchase Ledger team while actively contributing to the continuous improvement of administrative processes. Reporting directly to the Group Purchase Ledger Manager, you’ll be integral in managing a diverse portfolio of Atlas supplier accounts, making this position ideal for individuals with experience in high-volume or FM environments.

RESPONSIBILITIES:

• Processing Invoices and Credit Notes: Ensure timely and accurate processing of supplier invoices and credit notes, adhering to authorisation and coding protocols to meet month-end deadlines effectively.
• Invoice Approval: Facilitate the approval process by sending invoices to authorising managers and overseeing timely approvals.
• Payment Processing: Coordinate the issuance of proforma invoices for payment and liaise with suppliers to request final VAT invoices upon settlement.
• Supplier Query Management: Address and resolve supplier queries regarding invoices promptly, escalating issues where necessary to ensure timely resolution.
• Statement Reconciliations: Conduct regular reconciliations of supplier statements to maintain accurate records and identify discrepancies.
• Expense Management Support: Assist in processing employee expenses, ensuring compliance with company policy and offering guidance as needed to achieve adherence.
• Procedure Maintenance: Maintain and update relevant procedures within your area of responsibility to ensure alignment with organisational standards and best practices.
• Client Invoice Verification: Verify that invoices have been accurately charged to clients and update information for recording purposes as required.
• Purchase Day Book Maintenance: Support in updating the Purchase Day Book to ensure accurate and up-to-date financial records.
  This role offers an exciting opportunity to be part of a dynamic team focused on achieving excellence in financial operations. If you’re proactive, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply and be part of our journey towards continuous improvement and success at Atlas.