VETPARTNERS LIMITED, YORK

Established in 2015, VetPartners is made up of some of the most well-respected and trusted small animal, equine, mixed, and farm practices across the UK and parts of Europe. VetPartners aims to be a great place to work, focusing on the development and wellbeing of its people. Everyone makes the tea here at VetPartners!

We’re looking for a new Purchase Ledger Clerk to join our friendly finance team, where you’ll be mainly responsible for managing several purchase ledgers for practices within the Group. Other duties include:

• To maintain the practices, purchase ledger in accordance with the department objectives including (but not exclusive) paying invoices and credit notes in accordance with payment terms, clearing debit balances and applying payments to invoices (if necessary).
• To process invoices daily onto the appropriate practice ledger and posting accurately into the GL. To set up new and amend existing vendors in accordance with the procedures.
• To ensure that invoices are approved, if not they are to be placed on hold within the system. Proactively reviewing the on-hold invoices weekly and chasing invoices for authorisation.
• To liaise with the practice administration staff as required.
• To ensure existing and new supplier accounts are set up correctly on the system.
• To undertake supplier statement reconciliations as appropriate.
• To process expense and mileage claims accurately and ensure payment in accordance with SLA.
• To issue and reconcile credit cards accounts and to check claims.
• To ensure invoices are coded to the correct nominal ledger codes, cost centres and departments where applicable.
• To deal with supplier enquiries as required.
• To escalate to team leaders/ Manager any potential issues on late payments which will impact Vetpartners or the practices.
• To support the Purchase Ledger Manager and team leaders towards the achievement of the Group’s strategy, goals and objectives.
• To undertake continual professional development (CPD) as necessary.
• Under Health & Safety at Work Act, whilst at work, you must take reasonable care for your own health and safety and that of any other who may be affected by your acts or omissions.
• Any other duties and responsibilities appropriate to your role.

SKILLS / QUALIFICATIONS:

• Educated to GCSE level including English and Maths (A-C).
• Proven experience in a similar purchase ledger / bookkeeping role.
• High level skills of using Microsoft Office packages and accounting packages.

We’re looking for a new Purchase Ledger Clerk to join our friendly finance team, where you’ll be mainly responsible for managing several purchase ledgers for practices within the Group. Other duties include:

• To maintain the practices, purchase ledger in accordance with the department objectives including (but not exclusive) paying invoices and credit notes in accordance with payment terms, clearing debit balances and applying payments to invoices (if necessary).
• To process invoices daily onto the appropriate practice ledger and posting accurately into the GL. To set up new and amend existing vendors in accordance with the procedures.
• To ensure that invoices are approved, if not they are to be placed on hold within the system. Proactively reviewing the on-hold invoices weekly and chasing invoices for authorisation.
• To liaise with the practice administration staff as required.
• To ensure existing and new supplier accounts are set up correctly on the system.
• To undertake supplier statement reconciliations as appropriate.
• To process expense and mileage claims accurately and ensure payment in accordance with SLA.
• To issue and reconcile credit cards accounts and to check claims.
• To ensure invoices are coded to the correct nominal ledger codes, cost centres and departments where applicable.
• To deal with supplier enquiries as required.
• To escalate to team leaders/ Manager any potential issues on late payments which will impact Vetpartners or the practices.
• To support the Purchase Ledger Manager and team leaders towards the achievement of the Group’s strategy, goals and objectives.
• To undertake continual professional development (CPD) as necessary.
• Under Health & Safety at Work Act, whilst at work, you must take reasonable care for your own health and safety and that of any other who may be affected by your acts or omissions.
• Any other duties and responsibilities appropriate to your role