Job Description

Roles & Responsibilities

•Team leadership: assign and balance work across 4 Purchase Executives; run a daily priority stand-up (stock-outs, service parts and urgent orders first); review open orders daily; coach on Zoho, imports and negotiation; monthly one-to-ones and annual reviews.

• Tracking & system discipline: every order stage (PRQ → RFQ → PO → PI → GRN → bill) updated in Zoho the same day; follow up delays and step in before an order is at risk.

• Planning with divisions: weekly reorder review with Division and Product Managers using system reorder levels; own the fast-mover stock-out list and recovery dates.

• Suppliers & terms: KYC onboarding (site visit for local purchases above AED 100,000); quarterly supplier scorecards; alternate sources for critical items; negotiate payment, credit and delivery terms; challenge prices with last-price and market data.

• Imports & logistics: customs, HS codes, dangerous-goods compliance, forwarders, consolidated shipments and landed cost; import documents to Accounts Payable within 5 working days of arrival. • Service parts: warranty and service parts within 7 days; any delay escalated in writing with the reason.

• Controls: no purchase without an approved request; approvals only in Zoho; separation of duties; no edited documents; supplier communication only on company channels; support audits.

• Reporting & communication: weekly – open orders, delays by reason, stock-outs; monthly – savings, supplier scores and compliance, presented to the COO; alert Sales, Finance and Service to delays early.

• Projects: Purchase owner on the Zoho e-commerce project – product specs, images, usage rights and supplier lead times from principals.

Desired Candidate Profile

•7–10 years in industrial, technical or equipment procurement (machinery, spare parts, chemicals, tools); FMCG as a bonus only.

• At least 2 years leading a purchase team of 2–5 people.

• Proven UAE / GCC import and customs experience, incl. dangerous goods, Incoterms and letters of credit.

• ERP purchasing experience (Zoho preferred); strong Excel and data skills; clear reporting to senior management.

• Bachelor's degree preferred (business, supply chain or engineering); CIPS or similar a plus.

• • Clean background and verifiable references; English and Hindi; Arabic a plus.