Purchase Order Clerk at B2S Life Sciences LLC

Franklin, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Stockroom Management, Supply Level Management, Supplier Relationship Management, Inventory Management, Purchase Order Processing, Vendor Management, Product Pricing Vetting, Salesforce, QuickBooks, Microsoft Office Suite, Data Analysis, Report Preparation, SOP Preparation, Confidentiality, Independent Judgment, Time Management

Industry

Biotechnology Research

Description

Description Principal Function: Responsible for managing the stockroom, supply levels, and supplier relationships, working in conjunction with the Business Operations Team to ensure the laboratory and business operations run efficiently so work can be executed in a timely manner. Essential Duties and Responsibilities: • Oversees, manages, and stocks consumable laboratory stock supply in the B2S Stockroom. • Oversees, manages, and stocks supplies in: • B2S Office Stockroom • B2S Maintenance Stockroom • B2S Shipping and Receiving Stockroom. • Works with laboratory management to ensure the stockroom is updated with current products. • Meets yearly with laboratory staff to ensure stock meets the company’s needs. • Manages expiration dates of supplies and rotates stockroom stock accordingly. • Attend all Business Operations Meetings • Fosters collaborative team interactions between the Business Operations Team and the Laboratory Team. • Provides accurate and timely information and communication with each department and regulatory body. • Manage inventory in VWR Inventory Manager. • Finalizes supply requests and releases purchase orders (POs) to venders and suppliers. • Works with vendors to vet product pricing and supplier performance in order for B2S to receive competitive product pricing. • Sets up suppliers in Salesforce, and works with Business Ops to add vendor in QuickBooks • Manages the distribution of tax forms, new vendor forms, and payment terms. • Other Duties as assigned. Requirements Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Work Environment • The work environment is in an office and laboratory environment. • Potential exposure to pathogens. • Appropriate Personal Protective Equipment (PPE) must be worn in designated areas according to B2S safety procedures. • While performing the duties of this job the noise level in the work environment is usually moderately loud • Exposure to dry ice • Exposure to -20 C and -80 degrees Celsius Freezers. • Exposure to Liquid Nitrogen • Frequent use of a computer. • This position requires working independently, as well as part of a team. • This position requires the use of all general office and lab equipment. Physical Demands • Ability to stand more than 2/3 of the time. • Ability to walk more than 2/3 of the time. • Ability to sit more than 2/3 of the time. • Ability to talk or hear from 1/3 to 2/3 of the time. • Ability to lift 50 lbs. less than 1/3 of the time. • Ability to work in extremely cold environments. Other Skills and Abilities: • Computer software skills including Microsoft Office Suite, Lockbox LIMS, Salesforce, Office 365, and Paylocity are required. • The ability to ensure accurate and timely information gathering and communication with each department and regulatory body, as needed. • The ability to maintain a high degree of confidentiality is required. • The ability to develop positive working relationships and interact effectively with clients and colleagues is required. • The ability to quickly adapt and embrace new software is required. • The ability to prepare reports and business operations standard operating procedures (SOPs) is required. • The ability to communicate well internally with various teams and externally with vendors is required. • A working knowledge of basic accounting skills is required. • The ability to analyze and evaluate data, make determinations, and clearly and concisely present findings in oral, written, or electronic format is required. • The ability to remain calm, perform duties, problem-solve, and make sound and rational decisions, including exercising independent judgment within established protocols and guidelines is required. • The ability to work alone with minimum supervision and with others in a team environment is required. • The ability to work rapidly for long periods, under time pressure, and manage and prioritize multiple projects simultaneously is required. • The ability to document daily work in an accurate, concise and timely manner is required. • The ability to interact professionally and constructively with clients, team members, and co-workers is required. • The ability to be sensitive to professional ethics, gender, cultural diversities and disabilities is required. • The ability to operate a computer, printer, telephone, copy machine, scanner, fax machine, and other office equipment is required. • The ability to apply standard office practices and organization skills to a variety of interrelated processes, tasks, and operations is required. • The ability to speak, read and write in English. • Other duties as assigned. Education and/or Experience: • One to five-years related experience and/or training; or equivalent Experience is required. • Previous business experience is desired. • Previous experience in inventory, ordering and stocking supplies is required. • Training in Office 365 and Salesforce must be completed within 60 days of initial employment.

Responsibilities

This role is primarily responsible for managing the stockroom, overseeing consumable laboratory and office supplies, and ensuring stock rotation and expiration date management. Additionally, the clerk finalizes supply requests, releases purchase orders to vendors, and vets product pricing and supplier performance.