Purchase Order (PO) & Production QC Coordinator at Activate Talent

, , Malaysia -

Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

0.0

Posted On

24 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchase Order Management, Production Coordination, Quality Control, Third-Party Inspections, PO Tracking, Logistics Coordination, Supply Chain, Excel, Google Sheets, Follow-Through, Communication, Risk Identification, Shipment Splitting, QC Documentation

Industry

Staffing and Recruiting

Description

Job Type: Full-Time Location: 100% Remote Timezone: US(PST) Overview We are seeking a highly detail-oriented and proactive PO & Production QC Coordinator to manage purchase order timelines, coordinate third-party inspections (e.g., QIMA), and ensure smooth communication between production, planning, and logistics teams. This role owns the operational heartbeat of production — from PO creation to final QC approval — ensuring orders move forward accurately and on time. Core Responsibilities Purchase Order Management Monitor and track all open POs from creation through shipment Confirm PO issuance dates and escalate delays Determine whether POs need to be moved forward or pushed back based on production realities Communicate quantity changes or shipment splits (e.g., “Only X pieces ready — can we ship Y on this date?”) Maintain updated production calendars and PO tracker Production Coordination Liaise with factories to confirm production status and readiness Validate production completion timelines Identify risks early and flag delays before they become problems Coordinate partial shipments when needed Quality Control (QC) Management Schedule inspections with third-party QC providers (e.g., QIMA or similar) Ensure inspections are booked when production is complete Manage QC portal documentation and follow-ups Track inspection results and resolve failed inspections Communicate QC approvals to logistics and planning teams Cross-Functional Collaboration Work closely with Planning, Supply Chain, and Logistics teams Provide clear updates on readiness, shipment timing, and risk Ensure production capacity aligns with forecasted demand Escalate production or quality issues with recommended solutions KPIs % of POs shipped on time Inspection scheduling accuracy Reduction in last-minute shipment changes Zero missed QC bookings Accurate PO tracker maintenance Qualifications 2–5+ years in production coordination, supply chain, or PO management Experience working with factories and third-party QC providers (QIMA preferred) Strong Excel / Google Sheets skills Highly organized with strong follow-through Ability to manage multiple POs simultaneously Clear communicator with factory-level English proficiency Personality Traits Obsessively detail-oriented Proactive (doesn’t wait for someone to ask) Calm under production pressure Comfortable pushing back when timelines don’t make sense

Responsibilities

This role manages the operational heartbeat of production by tracking all purchase orders from creation through shipment, confirming timelines, and communicating necessary changes. The coordinator is also responsible for scheduling third-party quality control inspections and resolving any resulting issues.