Purchasing Agent and Property Assistant at Coastal Villages Region Fund

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

75000.0

Posted On

27 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Shipment Management, Inventory Management, Purchase Order Tracking, Vendor Management, Shipping Arrangements, Freight Coordination, Warehouse Operations, Property Assistance, Forklift Operation, MS Office Suite, Tero Marine Software, Communication Skills, Attention To Detail, Teamwork, Problem Solving

Industry

Non-profit Organizations

Description

Description SUMMARY The primary job responsibilities for this position include, but are not limited to, daily management of the procurement and shipment of parts and supplies for various CAPS operations. Under the direction of the Director, Bering Sea Operations, and the Purchase Agent, Assistant will be involved in many aspects of CAPS and CVRF operations and will be responsible for warehouse operations, including managing receiving and inventory. This position will utilize the Tero Marine purchasing program. In addition to purchasing, this position will assist the Property manager with various manual tasks. Other responsibilities include handling PO tracking, vendor management, shipping and freight arrangements, and coordination of inventory levels with all vessels in the fleet. PRIMARY RESPONSIBILITIES · Coordinate with Port Engineer and Vessel Engineers the purchasing of parts and supplies for commercial fishing vessels. Issue and track purchase orders, review & fulfill requisitions. · Coordinate shipping of parts and supplies to various Alaska ports while understanding difficulties per location and time sensitive needs as pertains to freight type(air vs ocean vs usps)choice. · Coordinate ordering and delivery of shipyard requisitions for each vessel while in shipyard, monitor daily parts deliveries, Runner to retrieve urgent parts needs throughout the greater Seattle area · Property tasks: yard walk abouts daily, water sampling , open/close boom as needed, meter reading , Sweeper driver monthly, landscape maintenance quarterly. Arrange property services like window washers, carpet cleaners, as instructed by Property manager. · Manage CAPS warehouse, re-organize warehouse for better storage solutions for parts per vessel. · Liaison between Anchorage/Seattle offices and vessels in tracking purchases in Tero Marine software · Certified Forklift driver. · Property management classes: Hazwoper, SY competent, Crane certified, firefighting. · Must be willing to work on call hours during fishing season for purchasing. · Dock Police. Monitor for compliance. · Other duties as assigned by Director, Purchase Manager and Property manager. Requirements KNOWLEDGE & SKILL REQUIREMENTS Some experience in a purchasing/shipping and receiving environment for procurement of parts and supplies preferred. Candidates must possess the ability to represent the company in a professional manner, both verbally and in writing. Experience in Alaskan fisheries is preferred. Ideal candidates will be familiar with commercial fishing vendors and service providers in the Seattle area and will possess a strong understanding of commercial fishing vessels and their equipment. A valid driver's license with a clean driving record is required. Successful candidates must be highly organized with a positive "can do" attitude in a Team oriented environment. In order to perform successfully in this position, a candidate must demonstrate solid communication skills with the ability and demeanor to establish relationships with internal and external customers. This position requires a high level of attention to detail and the willingness to be a team-oriented problem solver. Working knowledge and technical skills of MS Office Suite (specifically Excel, Word, and Outlook) is required, while experience with Great Plains and Tero Marine software is strongly preferred. PHYSICAL REQUIREMENTS In order to successfully perform the duties of this position, the employee is regularly required to effectively remain in a stationary position for long periods of time, operate a computer and other office productivity machinery, communicate with others in person and over the phone, and move about inside an office and warehouse. While performing the duties of this job, the employee is regularly required to lift and move in excess of 50 lbs. The employee is required to stand; walk, stoop, kneel and crouch. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus. This position also requires the ability to work in a constant state of alertness and in a safe manner. WORK ENVIRONMENT Generally this position is performed in an office setting with exposure to computer screens and florescent lighting. It requires the regular use of a computer, keyboard, mouse, and multi-line telephone system. The noise level in the work environment is usually moderate. Must be able and willing to board vessels, move around in small spaces, climb stairs and ladders, and travel to rural Alaska via aircraft of varying sizes.

Responsibilities

The primary role involves daily management of procurement and shipment of parts and supplies for operations, including warehouse management, receiving, and inventory control using the Tero Marine purchasing program. Additionally, the assistant will support the Property Manager with various manual tasks, tracking purchase orders, managing vendors, and coordinating inventory levels across the fleet.