Purchasing Agent at Summit Beverage

Helena, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

62000.0

Posted On

30 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchasing, Inventory management, Purchase orders, Data analysis, Microsoft Office Suite, Communication, Attention to detail, Organizational skills, Forecasting, Supplier relations, Analytical skills, Mathematical skills, Multi-tasking, Customer service, Reporting, Database management

Industry

Food and Beverage Services

Description

Description PURPOSE OF POSITION: This position is responsible for the coordination of all purchasing requirements for our suppliers. This individual will initiate purchases, maintain purchasing controls, and insure inventory standards are properly followed. RESPONSIBILITIES ESSENTIAL FUNCTIONS: Perform common business practices relating to purchasing such as create purchase orders, source products, arrange shipments, and make informed decisions based on inventory and sales reports. Maintain inventory levels to maximize inventory turnover and minimize out of stocks. Work with the sales and management teams (along with external suppliers) to procure product in a timely and cost-efficient manner. Work with receiving and accounts payable staff to reconcile quantities, price, and freight issues. Maintain production purchasing information by supply and supplier, including but not limited to, coordinating purchase orders. Assure compliance with purchasing department and company policies. Prepare and execute purchase orders and scheduling agreements; Verify accuracy of supplier acknowledgments to purchase orders. Track supplier information and, where possible, recommend other supplies or supplier to improve cost, delivery, and quality. Solicit and analyze quotes from other trucking companies. General office duties such as controlling and maintaining files, checklists, price book, and preparing purchase orders. Maintain purchasing journal to follow-up on assignments and orders as required. Compose letters, reports, and other written communication with suppliers as directed. Track returns & credits due. Provide support and back up to the Purchasing Manager as requested in various purchasing related duties. Ensures our internal databases; RAS (eoStar), and ordering/forecasting software (OrderStream) are maintained with all necessary information & data to maximize ordering efficiency. Maintains and updates Supplier forecasting tools when applicable weekly. Ensures timely completion and submission of claims. Other Responsibilities: Ensures timely return of dunnage (kegs, slip sheets, pallets, claimed product, etc.) associated with their assigned suppliers. Expand and automate existing system of controls and develop new reports to extract from the data base (i.e., reports by supplier patterns, by year, and by cost). Maintain a supplier database for all existing and potential suppliers. Maintains a system of procurement of daily/weekly/monthly supply deliveries that aligns with the Supplier production department. Requirements QUALIFICATIONS and KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Any combination equivalent to the following education and experience that would provide the necessary knowledge, skills and abilities would qualify. A typical way to obtain the knowledge, skills and abilities would be: High School diploma or equivalent acceptable with appropriate experience. College level degree in Accounting/Finance, Business Management, or a related field preferred. Three (3) to Five (5) years previous experience in purchasing required with a focus on production. Strong communication skills (written and verbal). Strong attention to detail and organizational skills. Ability to work independently, possess customer service experience, and the ability to operate in a fast-paced environment. Ability to work analytically, multi-task, follow through, and prioritize projects and tasks. Excellent computer skills with advanced knowledge of the Microsoft Office Suite and other similar programs; Able to quickly learn internal computer systems and proprietary applications. Strong analytical and mathematical skills. Must be able to take, give, and communicate detailed verbal and written messages. Able to comprehend and synthesize purchasing requirements into a plan of action, facilitate the agreement of managers and co-workers on project needs. Understand and effectively communicate Summit Beverage's organizational mission and goals. Physical and Other Requirements: This position will work in a typical office setting and may require 8-to-10-hour days Monday – Friday, flexible or after standard business hours on occasion. The ability to work onsite is expected. Seeing: Must be able to read reports and use computer/general office equipment. Must be able to read and interpret documentation. 75-100% Hearing: Must be able to hear well enough to communicate with employees and business contacts. 50-74% Standing/Walking: 0-24% Sitting at Desk: 75-100% Climbing/Stooping/Kneeling: 0-24% Lifting/Pushing/Pulling (approx. 20lbs): 0-24% Grasping/Feeling/Hand Dexterity: Typing and general office equipment use. 75-100% Driving/Travel: 0-24%

Responsibilities

The Purchasing Agent coordinates all purchasing requirements, maintains inventory standards, and manages supplier relationships to ensure cost-efficient procurement. They are also responsible for reconciling accounts, preparing purchase orders, and maintaining internal databases to maximize ordering efficiency.