Purchasing Assistant at Aston Carter

Oceanside, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

30.0

Posted On

21 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchase Order Management, JDE, Supplier Communication, Data Entry, Excel, Word, Outlook, Adobe, PowerPoint, Power BI, ERP Systems, Report Review, Debit Memos, Inventory Adjustment Coordination, Administrative Assistance

Industry

Staffing and Recruiting

Description

Job Title: Purchasing Assistant Job Description We are seeking a dedicated Purchasing Assistant responsible for managing purchase order processes, ensuring timely deliveries, and maintaining effective communication with suppliers. This role requires meticulous attention to detail and excellent communication skills to support our procurement operations. Responsibilities Enter purchase orders into JDE and follow up via phone and email to receive written acknowledgements and confirm delivery dates. Print, scan, and email purchase orders to suppliers. Collaborate with the Planning Department to review the status of open purchase orders. Daily review of open order reports and follow up with suppliers to ensure on-time deliveries for orders due within the next 10 business days. Inform management of any delivery delays and update delivery dates in JDE while notifying the Planning Department via email. Maintain digital and hard copy files of purchase orders. Handle return goods authorization requests with suppliers for rejected materials, enter debit memos into JDE, and coordinate with the warehouse and accounting for inventory adjustments. Schedule meetings in JDE for department heads and provide related administrative assistance. Essential Skills Proficiency in Excel, Word, Outlook, Adobe, PowerPoint, and preferably Power BI. Experience with ERP systems such as JDE, SAP, Oracle, or equivalent. Strong communication skills for phone and email outreach. Attention to detail and accuracy in data entry and purchase order management. Additional Skills & Qualifications Experience in procurement, purchasing, supply chain management, or vendor management. Ability to manage open order and purchase order reports effectively. Job Type & Location This is a Contract position based out of Oceanside, CA. Pay and Benefits The pay range for this position is $26.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Oceanside,CA. Application Deadline This position is anticipated to close on Mar 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Purchasing Assistant is responsible for managing the entire purchase order process, including entry into JDE, confirming acknowledgments, and ensuring timely deliveries by following up with suppliers daily. This role also involves handling rejected materials, processing return goods authorizations, updating delivery dates, and providing administrative support.