Purchasing Assistant at Aston Carter

, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

23.0

Posted On

20 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchasing Support, Procurement, Supply Chain Coordination, Administrative Support, Microsoft Excel, ERP Systems, Inventory Management, Vendor Communication, Invoice Reconciliation, Reporting, Documentation, GMP Understanding

Industry

Staffing and Recruiting

Description

Job Title: Purchasing AssistantJob Description The Purchasing Assistant, also known as Procurement Coordinator, plays a vital role in supporting the purchasing and supply chain team. This position involves administrative, clerical, and coordination activities related to the procurement of raw materials, packaging components, and supplies within a manufacturing environment. The role is responsible for creating and tracking purchase orders, entering and maintaining purchasing records in ERP and inventory management systems. Responsibilities Create, update, and follow up on purchase orders. Maintain vendor and supplier information. Prepare purchasing reports and Excel spreadsheets. Support procurement coordination activities to ensure timely delivery of materials for production schedules. Communicate regularly with vendors and suppliers to request quotes, pricing, lead times, samples, and product specifications. Work closely with Accounts Payable to resolve invoice discrepancies and payment issues. Provide administrative support to Buyers and assist with sourcing activities. Track inventory and delivery schedules. Support cross-functional teams including Production, Manufacturing, Quality, R&D, Operations, and Accounting. Ensure accuracy, organization, and follow-through in supporting ERP systems, inventory tracking, documentation, and reporting in a fast-paced, deadline-driven manufacturing setting. Essential Skills Experience in purchasing support, procurement, supply chain coordination, or administrative support. Proficiency in Microsoft Excel, including spreadsheets, reporting, VLOOKUP, and PivotTables. Comfortable working in a manufacturing or production environment. Experience with ERP systems, inventory management, vendor communication, and invoice reconciliation. Additional Skills & Qualifications 1-2 years of experience or exposure to purchasing. Familiarity with SAP. Experience in accounts payable coordination. Proficiency in reporting and documentation. Understanding of GMP or regulated manufacturing environments (optional). Work Environment This office-based role is situated within a manufacturing environment, supporting purchasing and supply chain teams. It requires working in a fast-paced, deadline-driven setting with regular cross-functional collaboration. The position offers a hands-on opportunity for skill development in procurement and ERP systems, providing a chance to make a direct impact on daily operations within a collaborative, supportive team. Job Type & Location This is a Contract to Hire position based out of Hayward, CA. Pay and Benefits The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hayward,CA. Application Deadline This position is anticipated to close on Dec 25, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Purchasing Assistant is responsible for creating and tracking purchase orders, maintaining vendor information, and supporting procurement activities to ensure timely delivery of materials. This role also involves communication with vendors and collaboration with cross-functional teams.