OVERVIEW:

We are a leading modular building manufacturing company looking for a dedicated and organized Purchasing Assistant to join our dynamic team. As a Purchasing Assistant, you will play a critical role in ensuring the timely and accurate procurement of materials, supporting the production schedule, and maintaining positive vendor and customer relationships.

REQUIREMENTS:

• Strong attention to detail and ability to stay organized.
• Proficiency or willingness to learn Macola (training provided).
• Ability to communicate effectively and professionally with vendors, customers, and team members.
• Strong problem-solving skills and a proactive approach to overcoming challenges.
• A positive, hardworking attitude and a willingness to take on responsibilities and grow in the role.
• Previous experience in purchasing or inventory management in a manufacturing environment is a plus but no required.

• Material Ordering: Learn to read and understand purchase orders, extract necessary information for material orders, and assist in takeoffs to ensure accurate and timely ordering.
• Macola System Training: Become proficient in using Macola to enter and receive purchase orders. Understand part numbers and maintain accurate usage and pricing records.
• Vendor/Customer Relations: Develop and maintain professional relationships with vendors and customers. Communicate pricing changes, discrepancies, and any issues effectively and professionally.
• Team Collaboration: Work closely with foremen, sales, engineering, and other team members to communicate issues like price increases, product discontinuations, or delays in deliveries.
• Backorder Management: Run regular backorder reports for vendor, proactively contacting vendors for updates to prevent material shortages.
• Deadlines and Productions Schedule Coordination: Understand and meet deadlines to ensure smooth operation and align material orders with production schedules.
• Inventory Management: Ensure inventory levels are maintained, including managing overstock, working returns, and updating shortage trackers.
• Discrepancy Resolution: Review packing slips for discrepancies or backorders and address any issues with vendors.
• Lead Time and Vendor Accountability: Provide vendors with accurate lead times and hold them accountable for communication errors or delays.
• Organizational Skills: Maintain an organized work environment, keeping track of materials, inventory, and order documentation.