Purchasing Assistant at U Value Insulation

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

0.0

Posted On

04 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchase Orders, Supplier Communication, Data Entry, Invoice Matching, Inventory Support, Sourcing Support, Communication, Organizational Skills, Time Management, Attention To Detail, Negotiation, Problem-Solving, Teamwork, MS Office Suite, ERP Software, Basic Accounting Knowledge

Industry

Construction

Description

U Value Insulation is an established international company, with over 40 years’ experience offering the building industry vast product choice combined with in-depth technical expertise. Distributing an extensive product catalogue for application across the full range of floor, wall and roof requirements, ensuring a one stop shop for all our client needs. We stock the very best brands & highest quality product ranges at competitive prices across thermal, acoustic and fire protection insulation products guaranteeing the widest choice and best value. Location: Ballycoolin, Dublin 15 (moving to Dunshaughlin in early 2026) The Purchasing Assistant role will provide crucial support to our busy purchasing team. The day-to-day responsibilities typically include the following; · Processing Purchase Orders (POs): Creating, sending, and tracking POs in the system. · Supplier Communication: Contacting vendors to check stock, get quotes, confirm order details, and track deliveries. · Data Entry & Record Keeping: Maintaining accurate records of purchases, pricing, and inventory levels in databases or spreadsheets. · Invoice Matching: Verifying that supplier invoices match the corresponding POs and delivery receipts before passing them to accounts payable. · Inventory Support: Assisting with stock checks, monitoring inventory levels, and identifying when items need to be reordered. · Sourcing Support: Researching and identifying potential new suppliers for goods and services · Answering Phones & Emails: Acting as a point of contact for the purchasing department. · Filing & Documentation: Managing both digital and physical filing systems for POs, contracts, and supplier information. · Reporting: Helping to generate basic reports on spending, supplier performance, or order status. · Scheduling & Coordination: Arranging meetings for Senior Management and coordinating with other departments (like warehouse, finance, and operations). · Proficiency in MS Office Suite: Excel is critical. You'll need to be comfortable with spreadsheets for tracking, basic formulas (SUM, VLOOKUP), and data analysis. · ERP Software Experience: Familiarity with any major Enterprise Resource Planning system is a huge plus (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics). · Data Entry Skills: High accuracy and speed. · Basic Accounting Knowledge: Understanding the procurement-to-pay process (PO -> Receipt -> Invoice -> Payment). Strong Communication: You'll be constantly interacting with suppliers and internal colleagues. · Organizational & Time Management: Juggling multiple orders and deadlines is standard. · Attention to Detail: A single typo on a PO can cause major delays or cost issues. · Negotiation & Problem-Solving: Resolving issues like late deliveries, incorrect shipments, or price discrepancies. · Teamwork: Collaborating closely with the entire procurement and operations team. Company pension Gym membership Monthly company lunch Bike to work scheme On-site parking Employee assistance program Early finish on Fridays

Responsibilities

The Purchasing Assistant will support the purchasing team by processing purchase orders, communicating with suppliers, and maintaining accurate records. Additional tasks include invoice matching, inventory support, and assisting with sourcing new suppliers.